PrePass

Compliance Filings Specialist

PrePass

full-time

Posted on:

Location Type: Hybrid

Location: Phoenix • Arizona • United States

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About the role

  • Execute all compliance filings supported by PrePass, including but not limited to:
  • DOT number applications and updates
  • Motor Carrier authority applications and updates
  • FMCSA application changes and corrections
  • BOC-3 filings
  • Unified Carrier Registration (UCR) filings and renewals
  • Texas Department of Motor Vehicles (TxDMV) motor carrier registration (TX DOT)
  • New York Highway Use Tax (NY HUT)
  • Kentucky Weight Distance Tax (KYU)
  • New Mexico Weight Distance Tax (NM WDT)
  • Oregon Weight Distance Tax (OR WDT)
  • Heavy Vehicle Use Tax (HVUT / Form 2290)
  • Biennial updates
  • California Motor Carrier Permit (CA MCP)
  • International Fuel Tax Agreement (IFTA) reporting and renewals
  • International Registration Plan (IRP) registrations and renewals
  • Ensure filings are submitted accurately, completely, and in compliance with applicable federal and state regulations
  • Manage both initial filings and recurring renewals across multiple jurisdictions
  • Collect, review, and validate carrier information required for filings, including business details, EINs, VINs, and supporting documentation
  • Enter and maintain accurate filing data within internal systems and document repositories
  • Upload confirmations, receipts, and compliance documents with appropriate tracking and expiration details
  • Communicate clearly with customers regarding filing requirements, missing information, and completion status
  • Respond to filing-related questions and provide guidance on next steps or corrections when needed
  • Coordinate with internal teams to align filings with onboarding, renewals, and service timelines
  • Track filing progress and follow through on submissions until acceptance is confirmed
  • Identify and resolve rejected filings or required corrections in a timely manner
  • Maintain awareness of filing deadlines to prevent lapses in carrier compliance

Requirements

  • Minimum 2 years of experience managing multiple federal and state motor carrier compliance filings from start to finish, including both initial filings and renewals
  • Direct experience handling Form 2290, UCR, BOC-3, and biennial updates
  • Strong attention to detail and ability to manage multiple filings simultaneously
  • Working knowledge of transportation compliance requirements and filing workflows
  • Proficiency with digital systems, document management tools, and data entry
  • Clear written and verbal communication skills
  • Self-motivated with a proactive approach to continuous improvement
  • Comfortable managing multiple concurrent filings with overlapping deadlines across jurisdictions
Benefits
  • Robust benefit package that includes medical, dental, and vision that start on date of hire.
  • Paid Time Off, to include vacation, sick, holidays, and floating holidays.
  • Paid parental leave.
  • 401(k) plan with employer match.
  • Company-funded “lifestyle account” upon date of hire for you to apply toward your physical and mental well-being (i.e., ski passes, retreats, gym memberships).
  • Tuition Reimbursement Program.
  • Voluntary benefits, to include, but not limited to Legal and Pet Discounts.
  • Employee Assistance Program (available at no cost to you).
  • Company-sponsored and funded “Culture Team” that focuses on the Physical, Mental, and Professional well-being of employees.
  • Community Give-Back initiatives.
  • Culture that focuses on employee development initiatives.
  • Company-wide bonus and commission plans.
Applicant Tracking System Keywords

Tip: use these terms in your resume and cover letter to boost ATS matches.

Hard Skills & Tools
DOT number applicationsMotor Carrier authority applicationsFMCSA application changesBOC-3 filingsUnified Carrier Registration (UCR)Heavy Vehicle Use Tax (HVUT)California Motor Carrier Permit (CA MCP)International Fuel Tax Agreement (IFTA)International Registration Plan (IRP)data entry
Soft Skills
attention to detailclear communicationself-motivatedproactive approachability to manage multiple tasksproblem-solvingorganizational skillscustomer serviceteam coordinationtime management