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Executive Assistant
Preferred Technologies, LLCExecutive Assistant facilitating the President’s operational effectiveness and communication at Pref-Tech. Managing commitments, scheduling, and documentation with high discretion and organization.
About the role
Key responsibilities & impact- Manage the President’s inbox by triaging messages, drafting responses, routing requests, and escalating only those requiring executive judgment.
- Maintain high standards of written communication, including clarity, tone, grammar, and professionalism.
- Proactively manage calendar scheduling, resolve conflicts, and protect time for deep, strategic work.
- Coordinate meetings by confirming agendas, objectives, and required materials when appropriate.
- Assist with operating and managing the President’s Commitment Tracking System (CTS) using Microsoft To Do.
- Prepare routine documents for review and signature.
- Leverage Microsoft 365 tools (Outlook, Teams, SharePoint, OneDrive, Word, Excel, PowerPoint) to improve consistency and efficiency.
- Identify recurring inefficiencies, time leaks, and process breakdowns, recommending and implementing improvements.
Requirements
What you’ll need- Executive Assistant experience supporting C‑suite executives, including the President and Executive Leadership Team.
- Exceptional written and verbal communication skills with strong attention to detail and grammar.
- Proven experience managing calendars, inboxes, and multiple competing priorities.
- High level of discretion and ability to handle confidential information responsibly.
- Strong organizational and follow‑up skills with a commitment to accuracy.
- Proficiency with Microsoft Office 365 tools.
- Ability to anticipate needs, exercise judgment, and work independently.
- Advanced Microsoft 365 skills (Outlook rules, Teams/SharePoint organization, PowerPoint support) preferred.
- Experience with Power Automate and workflow automation preferred.
- Familiarity with task and commitment management systems preferred.
- Power BI experience for basic dashboards or reporting preferred.
- Process improvement or systems‑thinking mindset preferred.
Benefits
Comp & perks- Competitive Salary
- Inclusion in Operational Incentive Program, which shares excess profits as bonuses.
- 401K Safe Harbor Plan with matching dollar-for-dollar up to 4% of annual gross salary (Traditional and Roth options available)
- Health, dental, and other elective insurances
ATS Keywords
✓ Tailor your resumeApplicant Tracking System Keywords
Tip: use these terms in your resume and cover letter to boost ATS matches.
Hard Skills & Tools
calendar managementinbox managementdocument preparationprocess improvementworkflow automationPower BIcommitment management systemsMicrosoft To DoMicrosoft Office 365Microsoft 365 tools
Soft Skills
written communicationverbal communicationattention to detaildiscretionorganizational skillsfollow-up skillsindependent workjudgmentstrategic thinkingproblem-solving