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Executive Assistant
Preferred Technologies, LLCExecutive Assistant facilitating the President’s operational effectiveness and communication at Pref-Tech. Managing commitments, scheduling, and documentation with high discretion and organization.
ATS Keywords
Tailor your resumeApplicant Tracking System Keywords
Tip: use these terms in your resume and cover letter to boost ATS matches.
Hard Skills
calendar managementinbox managementdocument preparationprocess improvementworkflow automationPower BIcommitment management systemsMicrosoft To DoMicrosoft Office 365Microsoft 365 tools
Soft Skills
written communicationverbal communicationattention to detaildiscretionorganizational skillsfollow-up skillsindependent workjudgmentstrategic thinkingproblem-solving
Tools & Technologies
Microsoft OutlookMicrosoft TeamsMicrosoft SharePointMicrosoft OneDriveMicrosoft WordMicrosoft ExcelMicrosoft PowerPointPower AutomateCommitment Tracking Systemtask management systems
Industry Keywords
C-suite supportexecutive assistantconfidential informationprocess breakdownsefficiency improvementsagenda coordinationstrategic worktime managementcommunication standardsexecutive judgment
About the role
Key responsibilities & impact- Manage the President’s inbox by triaging messages, drafting responses, routing requests, and escalating only those requiring executive judgment.
- Maintain high standards of written communication, including clarity, tone, grammar, and professionalism.
- Proactively manage calendar scheduling, resolve conflicts, and protect time for deep, strategic work.
- Coordinate meetings by confirming agendas, objectives, and required materials when appropriate.
- Assist with operating and managing the President’s Commitment Tracking System (CTS) using Microsoft To Do.
- Prepare routine documents for review and signature.
- Leverage Microsoft 365 tools (Outlook, Teams, SharePoint, OneDrive, Word, Excel, PowerPoint) to improve consistency and efficiency.
- Identify recurring inefficiencies, time leaks, and process breakdowns, recommending and implementing improvements.
Requirements
What you’ll need- Executive Assistant experience supporting C‑suite executives, including the President and Executive Leadership Team.
- Exceptional written and verbal communication skills with strong attention to detail and grammar.
- Proven experience managing calendars, inboxes, and multiple competing priorities.
- High level of discretion and ability to handle confidential information responsibly.
- Strong organizational and follow‑up skills with a commitment to accuracy.
- Proficiency with Microsoft Office 365 tools.
- Ability to anticipate needs, exercise judgment, and work independently.
- Advanced Microsoft 365 skills (Outlook rules, Teams/SharePoint organization, PowerPoint support) preferred.
- Experience with Power Automate and workflow automation preferred.
- Familiarity with task and commitment management systems preferred.
- Power BI experience for basic dashboards or reporting preferred.
- Process improvement or systems‑thinking mindset preferred.
Benefits
Comp & perks- Competitive Salary
- Inclusion in Operational Incentive Program, which shares excess profits as bonuses.
- 401K Safe Harbor Plan with matching dollar-for-dollar up to 4% of annual gross salary (Traditional and Roth options available)
- Health, dental, and other elective insurances