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Executive Assistant – President
Preferred Technologies, LLCExecutive Assistant to the President maximizing executive effectiveness at Preferred Technologies, LLC. Managing priorities and improving operational flow in a high-impact position.
ATS Keywords
Tailor your resumeApplicant Tracking System Keywords
Tip: use these terms in your resume and cover letter to boost ATS matches.
Hard Skills
calendar managementinbox managementwritten communicationverbal communicationprocess improvementworkflow automationPower BIcommitment managementMicrosoft Office 365Microsoft To Do
Soft Skills
attention to detaildiscretionorganizational skillsfollow-up skillsindependent workjudgmentanticipation of needsprofessionalismclaritytime management
Tools & Technologies
Microsoft OutlookMicrosoft TeamsMicrosoft SharePointMicrosoft OneDriveMicrosoft WordMicrosoft ExcelPower AutomateCommitment Tracking SystemPowerPointtask management systems
Industry Keywords
C-suite supportexecutive assistantfamily-owned companyexecutive leadershipconfidential informationsystem improvementstemplateschecklistsworkflowsefficiency
About the role
Key responsibilities & impact- Manage the President’s inbox by triaging messages, drafting responses, routing requests, and escalating only those requiring executive judgment.
- Maintain high standards of written communication, including clarity, tone, grammar, and professionalism.
- Proactively manage calendar scheduling, resolve conflicts, and protect time for deep, strategic work.
- Develop templates and repeatable responses for common communication needs.
- Assist with operating and managing the President’s Commitment Tracking System (CTS) using Microsoft To Do.
- Prepare routine documents for review and signature.
- Leverage Microsoft 365 tools (Outlook, Teams, SharePoint, OneDrive, Word, Excel, PowerPoint) to improve consistency and efficiency.
- Identify recurring inefficiencies, time leaks, and process breakdowns. Recommend and implement system improvements, templates, checklists, and workflows.
Requirements
What you’ll need- Executive Assistant experience supporting C‑suite executives, including the President and Executive Leadership Team.
- Exceptional written and verbal communication skills with strong attention to detail and grammar.
- Proven experience managing calendars, inboxes, and multiple competing priorities.
- High level of discretion and ability to handle confidential information responsibly.
- Strong organizational and follow‑up skills with a commitment to accuracy.
- Proficiency with Microsoft Office 365 tools.
- Ability to anticipate needs, exercise judgment, and work independently.
- Advanced Microsoft 365 skills (Outlook rules, Teams/SharePoint organization, PowerPoint support). Prefer experience working with a family-owned/private company
- Experience with Power Automate and workflow automation.
- Familiarity with task and commitment management systems.
- Power BI experience for basic dashboards or reporting.
- Process improvement or systems‑thinking mindset.
Benefits
Comp & perks- Competitive Salary
- Inclusion in Operational Incentive Program, which shares excess profits as bonuses.
- 401K Safe Harbor Plan with matching dollar-for-dollar up to 4% of annual gross salary (Traditional and Roth options available)
- Health, dental, and other elective insurances