Operations Administrator

Preferred Technologies, LLC

Operations Administrator at Pref-Tech responsible for assisting Project Managers with administrative tasks, procurement, and operational compliance in Texas. Engaging in documentation and supporting project deliverables.

Posted 5/23/2026full-timeGrand Prairie • Texas • 🇺🇸 United StatesMid-LevelSeniorWebsite

About the role

Key responsibilities & impact

Responsible assisting the Project Managers and operations staff with any administrative functions including but not limited to issuing purchase orders, creating project documentation such as data submittals, O&M manuals, and warranty documents.
Enter Purchase Orders for Project Managers after they have sent you the BOM (Bill of Materials)
Track Order Confirmations
Liaise with Accounting team to ensure operations team compliance
Interface with AP regarding material procurement, receipt, and handling
Assist with pay apps
Enable assist with end-of-project closeout deliverables (warranties, O&M manuals, etc.)
Enable/assist PMs with project deliverables (product data submittals, job-specific safety certs, job specific badging, etc.)
Schedule and maintain training records
Backup to Warehouse Associate (general receiving duties as needed)

Requirements

What you’ll need

High School Diploma or GED Equivalent.
At least 3 years relevant administrative experience.
Exceptional written and verbal communication skills.
Ability to hold others accountable to completing their assigned tasks, even if they hold positions of greater responsibility.
Fluency with Microsoft Office 365 software tools.
Willingness to take on new challenges and build on current skills.
Exceptional analytical and conceptual thinking skills.
Capacity to work independently and collaboratively.
Ability to work efficiently without compromising quality or accuracy.

Benefits

Comp & perks

Competitive Salary
Inclusion in Operational Incentive Program, which shares excess profits as bonuses
401K Safe Harbor Plan with matching dollar-for-dollar up to 4% of annual gross salary (Traditional and Roth options available)
Health, dental, vision and other elective insurances

ATS Keywords

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Applicant Tracking System Keywords

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Hard Skills & Tools

administrative functionspurchase ordersproject documentationdata submittalsO&M manualswarranty documentstracking order confirmationspay applicationsend-of-project closeout deliverablesjob-specific safety certifications

Soft Skills

written communicationverbal communicationaccountabilityanalytical thinkingconceptual thinkingindependencecollaborationefficiencyquality assuranceaccuracy

Certifications

High School DiplomaGED Equivalent