Portobello Shop

HR Administrative Assistant – Back Office

Portobello Shop

full-time

Posted on:

Location Type: Hybrid

Location: Florianópolis • Brasil

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Job Level

Mid-LevelSenior

Tech Stack

Oracle

About the role

  • Record and monitor invoices for benefits and People & Culture expenses in the Oracle system, ensuring compliance and timely processing;
  • Monitor the receipt of invoices, create electronic protocols, and follow up on payments with the Finance team;
  • Guide new suppliers on registrations and payment policies, ensuring accurate information and process efficiency;
  • Register and update employee profiles and hierarchies in the Oracle system (Person Record / Ficha Person), ensuring data is correct and up to date;
  • Support governance of the Service Center (area tickets), monitor indicators and contribute to the improvement of workflows and SLAs;
  • Support accounting reconciliation of benefit accounts and track the area’s budget, providing analytical attention to variances and opportunities for optimization;
  • Perform and improve administrative routines, such as parking control, Gympass management, badge requests, and reverse logistics for former employees’ equipment;
  • Map opportunities to improve administrative processes, proposing solutions and automations that increase the area’s efficiency;
  • Work collaboratively with other People & Culture teams, ensuring organization, quality, and agility in deliverables.

Requirements

  • Bachelor’s degree completed or in progress in Administration, Accounting, Human Resources Management or related fields;
  • Previous experience with administrative, financial or process-control routines;
  • Analytical mindset with a focus on continuous improvement and task optimization;
  • Proactive, organized, and responsible;
  • Good communication skills and ability to interact with diverse stakeholders;
  • Intermediate knowledge of Excel and Google Sheets;
  • Experience with the Oracle system is a plus.
Benefits
  • Medical and dental insurance;
  • Life insurance;
  • Meal voucher;
  • Transportation voucher;
  • Vacation bonus;
  • Pharmacy assistance;
  • Assistance for dependents with disabilities;
  • Wellhub (wellness platform);
  • Day off during the birthday month;
  • Discount on Portobello products;
  • Discount network — partnerships with various institutions;
  • Profit-Sharing and Results Participation Program (PLR);
  • Aprende Shop (online learning platform);

Applicant Tracking System Keywords

Tip: use these terms in your resume and cover letter to boost ATS matches.

Hard skills
administrative routinesfinancial routinesprocess-control routinesanalytical skillstask optimizationExcelGoogle SheetsOracle system
Soft skills
analytical mindsetproactiveorganizedresponsiblegood communication skillsability to interact with diverse stakeholders
Certifications
Bachelor’s degree in AdministrationBachelor’s degree in AccountingBachelor’s degree in Human Resources Management