Senior Administrative Assistant
Portage Point Partners
full-time
Posted on:
Location Type: Hybrid
Location: New York City • New York • 🇺🇸 United States
Visit company websiteSalary
💰 $80,000 - $110,000 per year
Job Level
Senior
About the role
- Provide proactive administrative support to PLLs and MDs, including complex calendar management and prioritization across multiple time zones
- Coordinate domestic and international travel logistics, ensuring seamless itineraries and contingency planning
- Act as a key liaison between MDs, internal teams and external stakeholders to facilitate communication and decision-making
- Prepare and organize materials and logistics for meetings, presentations and strategic discussions, ensuring timely follow-up on action items and deliverables
- Maintain and update CRM (Intapp) data to support relationship management and business development efforts
- Track and manage key operational rhythms, firm initiatives and leadership priorities to ensure alignment with firm goals
- Support confidential projects, prepare correspondence and manage information flow with discretion and judgment
- Anticipate needs and identify opportunities to increase MD effectiveness and efficiency
- Contribute to creating a high-performing and inclusive culture
- Share and manage best practices
- Additional duties as assigned
Requirements
- Bachelor’s degree from a top undergraduate program
- Located or willing to self-relocate to New York
- Invested in a team-based culture that involves in office four days per week
- Four plus years of experience as an Executive Assistant at an investment bank, private equity firm or top tier consultancy
- Excellent written and verbal communication skills including strong e-mail etiquette
- High degree of maturity with a proven ability to interact with senior executives, team members and external partners
- Experience with a customer relationship management system preferred
- Ability to successfully work in a small, collaborative team environment
- Effectively communicates analysis through Microsoft Word, Outlook and PowerPoint including high-quality messaging, structure and formatting
- Eagerness to be responsive at all times
- Proven track-record of success in high pressure, time-constrained environments
- Top-tier organizational skills and attention to detail
- Self-starter and entrepreneurial spirit
Benefits
- Comprehensive benefits
- Equity participation
Applicant Tracking System Keywords
Tip: use these terms in your resume and cover letter to boost ATS matches.
Hard skills
calendar managementtravel logisticsCRM (Intapp)meeting preparationcorrespondence managementoperational managementproject supportdata managementcommunication facilitationaction item tracking
Soft skills
communication skillsteam collaborationorganizational skillsattention to detaildiscretionjudgmentproactivitymaturityresponsivenessentrepreneurial spirit