Executive Assistant

Pomelo

Executive Assistant supporting a VC-backed healthcare tech startup. Helping executives optimize their time and supporting business growth in a remote environment.

Posted 6/13/2026full-timeRemote • 🇺🇸 United StatesMid-LevelSeniorWebsite

About the role

Key responsibilities & impact

Act as the right hand for all administrative and operational tasks, helping save time and resources
Manage/organize email inboxes and calendars, including prioritizing calls/meetings based on business needs and scheduling travel/itineraries as requested
Proactively follow-up with timely reminders and to-do lists
Set the agenda and discussion points/topics for the executive's meetings
Act as the main point of contact for various projects, including corresponding with third-parties, coordinating and prioritizing meetings, and organizing events from start to finish
Lead, manage, and oversee project timelines, budgets, and resources
Create knowledge bases, SOPs, and other documents based on business needs
Actively listen to feedback and gather insights to constantly identify opportunities for business improvement
Handle basic financial tasks such as expense tracking, invoicing, budgeting, and reimbursement
Ensure that all deadlines are met and all work is produced in a timely manner
Perform ad hoc administrative, business operations, and special project tasks as needed

Requirements

What you’ll need

Bachelor’s degree in a relevant field
4-5+ years in an executive assistant/operational/admin role supporting a C-suite executive
Professional fluency in English with excellent written, reading, and speaking skills
Proficient in Slack and Google Workspace; experience with project management tools is a plus
Ability to handle confidential information and anticipate needs
Ability to work in US time zone, 8 hours per day

Benefits

Comp & perks

Competitive pay, always in US dollars
Work remotely from the comfort of your home
Health & wellness benefit
Paid holidays and time off
Performance and referral bonuses
Global exposure to the world’s best companies

ATS Keywords

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Applicant Tracking System Keywords

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Hard Skills & Tools

budgetingexpense trackinginvoicingproject managementschedulingdocument creationknowledge base creationSOP development

Soft Skills

organizational skillscommunication skillsactive listeningtime managementproblem-solvinganticipation of needsattention to detail

Certifications

Bachelor’s degree