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PolyAI

Senior Accounting Manager

PolyAI

Senior Accounting Manager responsible for managing US accounting functions. Join PolyAI to improve financial operations with AI in a SaaS environment.

Posted 5/22/2026full-timeRemote • 🇺🇸 United StatesSenior💰 $130,000 - $155,000 per yearWebsite

Tech Stack

Tools & technologies
ERP

About the role

Key responsibilities & impact
  • Month-end close: Run the full close process for the US & Canadian entities, including journal entries, accruals, reconciliations, and intercompany transactions with the group. Deliver clean, timely numbers each month in line with the global close timetable.
  • Payroll: Manage end-to-end US & Canadian payroll processing via Rippling, including new hire setup, benefits deductions, multi-state withholding, and year-end W-2 reporting.
  • Sales tax: Own multi-state sales tax compliance via Anrok, including nexus monitoring, registrations, return review, and filings.
  • Corporate tax: Act as the primary point of contact for our external tax preparers on federal and state corporate income tax returns, estimated payments, and any state/local filings.
  • Audit: Lead the US side of the annual audit, preparing schedules, responding to auditor requests, and ensuring a smooth, well-organised process.
  • Revenue recognition: Apply ASC 606 to our SaaS revenue streams, document accounting positions, and ensure consistent treatment across the business.
  • Other compliance: Manage 1099 reporting, state annual filings, business licences, and ad-hoc regulatory matters.
  • Partnership with FP&A: Provide timely, accurate actuals and supporting analysis to our US FP&A team to support budgeting, forecasting, and management reporting.

Requirements

What you’ll need
  • 8+ years of progressive accounting experience, with a meaningful portion in industry (not solely public accounting)
  • SaaS industry experience is essential - you understand subscription revenue, deferred revenue, ARR/MRR mechanics, and the typical accounting issues that come with a SaaS business model
  • CPA strongly preferred
  • Mix of public accounting (Big 4 or strong mid-tier) and SaaS industry experience is ideal
  • Strong working knowledge of ASC 606 revenue recognition applied to SaaS contracts
  • Hands-on experience with US multi-state sales tax compliance (Anrok experience a plus)
  • Experience leading or substantially supporting an external audit
  • Comfortable as the senior accounting person in a small/lean US environment - you know how to roll up your sleeves
  • Hands-on experience with a modern SaaS finance stack - ideally Campfire, NetSuite, or a comparable ERP, plus Rippling, Brex, and Tipalti (or close equivalents)
  • Demonstrated interest in or hands-on use of AI tools to improve finance workflows
  • Strong judgement on what to escalate, when, and with what level of supporting analysis - you bring options and recommendations, not open-ended questions
  • Excellent written communication - much of your collaboration with the UK team will be async.

Benefits

Comp & perks
  • 💰 Participation in the company’s employee share options plan
  • 🏥 Comprehensive health coverage for you and your loved ones
  • 👪 Life Insurance
  • ◻️ STD and LTD
  • 💰 The opportunity to contribute to the company's 401k plan
  • 🏝 Flexible PTO policy + 11 designated company holidays
  • 📚 Annual learning and development allowance
  • 🏡 We’re all about making WFH work for you - that’s why you’ll receive a one-off WFH allowance when you join. Offering perks like noise-cancelling headphones or a comfortable desk chair to boost your comfort and focus!
  • 🧡 Enhanced parental leave
  • 👨‍👩‍👧 Company-funded fertility and family-forming programmes
  • 🌸 Menopause care programme with Maven

ATS Keywords

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Hard Skills & Tools
month-end closejournal entriesaccrualsreconciliationsintercompany transactionspayroll processingsales tax compliancecorporate taxASC 6061099 reporting
Soft Skills
leadershiporganizational skillscommunicationjudgementcollaboration
Certifications
CPA