Administrative Coordinator, Data Management

Poli Conecta

Administrative Coordinator managing data integration and administrative operations in a hybrid work environment. Ensuring efficient management and compliance across the company's processes.

Posted 5/26/2026full-timeNovo Hamburgo • 🇧🇷 BrazilMid-LevelSeniorWebsite

Tech Stack

Tools & technologies

ERPSQL

About the role

Key responsibilities & impact

Ensure efficient operation of the company's administrative functions by integrating processes, people, and information.
Coordinate administrative routines: contracts, suppliers, purchasing, general services and facilities management, communications, and IT.
Manage physical and digital documents, ensuring organization and legal compliance.
Support HR processes: onboarding, leave, time and attendance, and benefits.
Manage executive calendars, travel, and provide support to the leadership team.
Monitor operational expense indicators and the administrative budget.
Liaise with external partners including accounting, legal, and other service providers.
Design and maintain company databases (customers, suppliers, operations, finance).
Define and enforce standards for data quality, consistency, and currency.
Create and maintain dashboards and management reports to support decision-making.
Identify inconsistencies, duplicates, and errors in corporate records.
Support integration of systems and tools that produce or consume data.
Propose updates and keep organized, accessible records of company processes.
Train and guide teams on best practices for data recording and usage.
Support compliance with the Brazilian General Data Protection Law (LGPD): mapping personal data, internal policies, and consent management.

Requirements

What you’ll need

Bachelor's degree in Business Administration, Business Management, Accounting, Information Systems, or related fields.
Minimum 3 years' experience in administrative roles, with at least 1 year working with data, reporting, or management systems.
Proficient in Microsoft Office (advanced Excel).
Familiarity with BI tools (Power BI or similar).
Knowledge of contract management and procurement processes.
Basic understanding of HR, accounting routines, and labor legislation.
Experience with management systems (ERP, CRM or similar).
Ability to design decision-oriented reports and dashboards.
Basic knowledge of LGPD and data governance best practices.
Plus: basic knowledge of databases and SQL.
Experience with process automation.
Knowledge of data processing and data handling.

Benefits

Comp & perks

Flexible work arrangements
Training and professional development

ATS Keywords

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Applicant Tracking System Keywords

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Hard Skills & Tools

data managementreportingcontract managementprocurement processesprocess automationdata processingdata handlingSQLdashboard designdata governance

Soft Skills

organizational skillscommunication skillsleadership supporttraining and guidanceproblem-solvingattention to detailcollaborationtime managementanalytical skillsdecision-making

Certifications

Bachelor's degree in Business AdministrationBachelor's degree in Business ManagementBachelor's degree in AccountingBachelor's degree in Information Systems