Executive Assistant

PODEAN

Executive Assistant providing administrative support to C-suite executives at Podean. Managing complex calendars and coordinating international travel across various time zones.

Posted 5/27/2026full-timeNew York City • New York • 🇺🇸 United StatesMid-LevelSeniorWebsite

About the role

Key responsibilities & impact

Provide day-to-day administrative support to multiple C-suite executives, managing complex global calendars, international travel, and cross-time-zone meeting coordination
Serve as a gatekeeper and primary point of contact, ensuring executives' time is protected and focused on top priorities
Prepare agendas, presentations, briefing materials, and follow-up notes for meetings with internal teams, the board of directors, and global partners
Coordinate across internal departments and international stakeholders to support executive initiatives
Track action items and deadlines, ensuring timely completion and clear communication of deliverables across regions
Assist with expense reporting, invoice processing, and other operational tasks
Support special projects, events, and strategic initiatives with both local and global impact
Maintain discretion and confidentiality in all matters

Requirements

What you’ll need

4+ years of experience as an Executive Assistant supporting C-suite executives
Experience supporting or coordinating with a board of directors is a strong plus.
Global experience is required - you've managed calendars, travel, and stakeholder relationships across multiple regions and time zones, and you know what that complexity actually looks like
Experience planning and executing team offsites, executive retreats, or large-scale internal events - including logistics, vendor coordination, and on-site management
Experience supporting multiple executives simultaneously, with a proven ability to manage competing priorities without dropping the ball
Strong communication skills - written and verbal - with the confidence to interact directly with senior leaders and external partners worldwide
High level of discretion, professionalism, and judgment when handling sensitive information
Proficiency in Microsoft Office and Google Workspace; familiarity with project management or collaboration tools is a plus
Self-starter with a proactive mindset - you anticipate needs before they arise and solve problems before they escalate
Strong attention to detail with the ability to stay flexible in a fast-changing environment
Must be based in the New York metro area and able to commute to our NYC office as needed

Benefits

Comp & perks

Competitive compensation aligned to experience and market benchmarks
Remote-first flexibility - work from anywhere, with trust and autonomy
Global collaboration - working with experts across regions and time zones
Career growth and development - opportunities to evolve as we scale
5-Year Sabbatical + Travel Stipend - After your 5-year anniversary, take a fully paid month-long sabbatical, plus a travel reimbursement to make your experience restorative and inspiring
Positive-energy culture - grounded in respect, inclusion, and accountability
Meaningful impact helping some of the world’s most progressive brands grow

ATS Keywords

✓ Tailor your resume

Applicant Tracking System Keywords

Tip: use these terms in your resume and cover letter to boost ATS matches.

Hard Skills & Tools

calendar managementtravel coordinationmeeting preparationexpense reportinginvoice processingevent planninglogistics managementstakeholder managementproject management

Soft Skills

communication skillsdiscretionprofessionalismjudgmentattention to detailproactive mindsetflexibilityability to manage competing priorities