Workplace/Employee Experience Specialist

Plaud

Office Operations & Administration Specialist overseeing daily office operations for a leading AI productivity company. Involved in office management, employee experience initiatives, and facilities improvement.

Posted 6/16/2026full-timeSan Francisco • California • 🇺🇸 United StatesMid-LevelSenior💰 $60,000 - $100,000 per yearWebsite

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Hard Skills

office managementbudgetinginvoice processingcost trackinginventory managementprocurementevent planningfacilities managementHR practicesstatutory requirements

Soft Skills

organizational skillscommunication skillsinterpersonal skillsdiscretionindependenceteam connectionemployee engagementcollaborationlogistics coordinationcreativity

Certifications & Qualifications

Bachelor’s Degree in Human ResourcesBachelor’s Degree in Business Administration

Industry Keywords

office operationssafety standardslocal regulatory requirementsoffice relocationoffice renovationvendor managementemployee experience programsbrandingnetworking eventscultural initiatives

About the role

Key responsibilities & impact

Oversee day-to-day office operations to ensure a smooth, efficient, and well-organized workplace.
Manage office budgeting and expenses, including invoice processing and cost tracking.
Monitor and maintain office supplies inventory, pantry stock, and procurement needs.
Ensure the office complies with internal policies, safety standards, and local regulatory requirements.
Support the selection and setup of our new office location, including coordination with interior designers, contractors, and other external vendors.
Manage ongoing relationships with office service providers such as maintenance, cleaning, security, and co-working or property teams.
Assist with office equipment setup, workspace allocation, and facilities-related improvements.
Organize and execute company events such as office open days, volunteer activities, and Plaud Anniversary celebrations.
Contribute to employee experience programs that foster engagement, belonging, and team connection.
Coordinate logistics for internal gatherings, team-building events, and cultural initiatives.
Assist with office-related photo and video shoots, showcasing the space and supporting employer branding efforts.
Support networking events, partner visits, and media engagements held in the office.
Collaborate with cross-functional teams to ensure events and promotional activities reflect our brand values.

Requirements

What you’ll need

Bachelor’s Degree in Human Resources, Business Administration, or related field.
3+ years of relevant experience in office management and HR, preferably with local exposure.
Knowledge of basic HR practices and statutory requirements.
Strong organizational, communication, and interpersonal skills.
Able to handle confidential matters with discretion and work independently.
Experience supporting office renovation and/or relocation would be a plus

Benefits

Comp & perks

Meaningful Ownership An Employee Stock Ownership Plan (ESOP) that gives a real stake in Plaud’s long-term success.
High-Impact Environment Work in a fast-moving, product-driven environment where your ideas directly shape the future of AI productivity.
Competitive Compensation $60k-$100k base salary+ performance bonus+Equity
Comprehensive Health & Retirement Benefits Top-tier medical, dental, and vision insurance for employees and dependents, supported by a generous employer subsidy, plus a 401(k) retirement plan with company matching for full-time employees.
Time Off & Workplace Benefits Unlimited PTO, plus 13 paid holidays, 12 weeks of fully paid parental leave for all parents, a hybrid work model with a minimum of three in-office days per week, and access to high-quality office snacks, drinks, and equipment.
Cutting-Edge AI Tools for Productivity Access to best-in-class AI tools, including Cursor, GPT models, Gemini, Claude, and other frontier AI systems to maximize engineering and execution efficiency.
Best-in-Class Equipment Choice of top-spec laptops, high-performance workstation setups, and cutting-edge Plaud devices for all new hires.
Team & Culture Annual company offsites, team events, and a culture that values craftsmanship, ownership, and velocity.