Administrative Assistant

Planned Systems International

Administrative Assistant providing administrative and project support for government staffing services. Requires strong organizational and communication skills with proficiency in Microsoft Office.

Posted 7/6/2026full-timeRemote • 🇺🇸 United StatesJuniorWebsite

About the role

Key responsibilities & impact

Provide general administrative and project support to program managers, back-office personnel, and operational team members supporting government staffing contracts
Assist with timesheet coordination, reminders, follow-up, basic tracking, and escalation of missing or incomplete submissions in accordance with company and contract procedures
Schedule internal and external meetings, coordinate calendars, prepare agendas, distribute meeting materials, and support virtual meeting logistics
Attend meetings as needed to capture notes, action items, decisions, owners, and due dates; distribute meeting summaries and track follow-up items through completion
Support remote employees by responding to routine administrative inquiries, helping route requests, sharing resources, and coordinating with appropriate internal teams
Conduct employee outreach to support engagement, collect updates, and help maintain accurate employee communication
Draft, format, update, and maintain standard operating procedures, work instructions, templates, trackers, rosters, and other program documentation
Maintain organized electronic records, filing structures, trackers, and shared documentation repositories to support contract compliance and operational continuity
Support daily operations across multiple task orders by monitoring administrative deadlines, updating status logs, preparing reports, and helping ensure timely completion of recurring tasks
Coordinate communications between corporate support functions, program leadership, field employees, and other stakeholders as needed
Perform additional administrative, clerical, and operational support duties as assigned to meet changing program needs

Requirements

What you’ll need

US Citizen
Bachelor’s degree
1 or more years of experience
Strong organizational skills with the ability to manage multiple priorities
Excellent written and verbal communication skills
Proficiency with Microsoft Office applications, including Word, Excel, Outlook, PowerPoint, and Teams

Benefits

Comp & perks

paid leave
options for employer sponsored group medical
dental
vision
short-term and long-term disability
life insurance
AD&D coverage
legal services
identity theft
accident insurance
flexible spending account and health saving account options offer pre-tax savings for qualified medical
dental
vision expenses
401(k) retirement plan with employer contribution match that is immediately vested
professional growth through professional courses
certifications
tuition reimbursement programs

ATS Keywords

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Applicant Tracking System Keywords

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Hard Skills & Tools

Timesheet CoordinationMeeting SchedulingDocument DraftingReport PreparationData Tracking

Soft Skills

Multi-Priority ManagementEmployee Engagement Support