Planned Parenthood Federation of America

Tactical Sourcing Specialist

Planned Parenthood Federation of America

full-time

Posted on:

Origin:  • 🇺🇸 United States • New York

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Salary

💰 $68,000 - $73,000 per year

Job Level

Mid-LevelSenior

Tech Stack

ERPOracle

About the role

  • Collaborate with internal departments (e.g. Finance, Tech, Programs, Affiliates) to understand their purchasing needs, specifications, and timelines for tactical buys.
  • Serve as a primary point of contact for supplier communications related to specific sourcing events, orders, and operational issues.
  • Support the Procurement team in implementing sourcing strategies by executing defined tactical buying processes.
  • Build and maintain effective working relationships with internal stakeholders and suppliers to ensure smooth Procurement operations.
  • Assist in educating internal users on Procurement processes and systems.
  • Manage the end-to-end tactical sourcing process for assigned goods and services, including supplier discovery, requirements gathering, and market assessment for specific needs.
  • Develop and issue RFQs, RFPs, and RFIs for tactical purchases; analyze supplier responses, and make recommendations for awards.
  • Negotiate pricing, payment terms, delivery schedules, and other contractual terms with suppliers to achieve favorable outcomes and secure best value.
  • Create and manage purchase orders in the procurement system, ensuring accuracy and compliance with established contracts and policies.
  • Monitor supplier performance for tactical buys, address and resolve issues related to order discrepancies, quality, and delivery.
  • Maintain accurate and organized procurement records, including supplier information, quotes, purchase orders, and contract details.
  • Identify opportunities for cost savings and process improvements within the tactical sourcing scope and contribute to their realization.
  • Support the analysis of spend data to identify opportunities for consolidating purchases or improving terms.
  • Ensure compliance with PPFA’s procurement policies, ethical standards, and any applicable regulations.
  • Other duties as assigned.

Requirements

  • Bachelor’s degree in Business Administration, Supply Chain Management, Finance, or a related field, or equivalent practical experience is required.
  • Proficiency in using G Suite and/or Microsoft Office Suite (especially Excel) is required.
  • Excellent organizational skills with a keen attention to detail and the ability to manage multiple priorities effectively
  • Strong communication (written and verbal) and interpersonal skills with an ability to interact professionally with diverse stakeholders and suppliers
  • Analytical and problem-solving skills with the ability to assess options and make sound procurement decisions
  • Ability to work independently as well as collaboratively within a team environment
  • Commitment to process improvement and delivering high-quality results
  • Demonstrated experience in supplier discovery, running RFQ/RFP processes, and negotiating pricing and terms for goods and services is strongly preferred but not required.
  • At least 3 years of experience in a procurement, purchasing, contracting, or tactical sourcing role is preferred but not required.
  • Procurement-related certification (e.g., CPSM, CSCP, C.P.M.) is a plus but not required.
  • Strong understanding of procure-to-pay (P2P) processes and best practices is preferred but not required.
  • Proficiency in using procurement software and ERP systems (e.g., Oracle, SAP, Workday) is preferred but not required.