Sourcing and Quality Coordinator

PlanetArt

Sourcing & Quality Coordinator supporting Sourcing & Quality department at PlanetArt. Managing samples, vendor onboarding, and data reporting in a hybrid role.

Posted 5/5/2026full-timeWoodridge • Illinois • 🇺🇸 United StatesJuniorMid-Level💰 $25 - $28 per hourWebsite

Tech Stack

Tools & technologies

SQL

About the role

Key responsibilities & impact

Track, communicate and manage samples through all development stages (1st sample through approved TOP)
Log, unpack, and distribute inbound samples same day; maintain a real-time tracking log
Prepare samples for product review, documenting all comments on sample tags
Monitor in-house samples across departments, ensuring timely returns and proper storage
Pack, label, and ship outbound samples; prepare commercial invoices and send tracking confirmations
Maintain organized TOP and PPS rooms with current samples and up-to-date logs
Conduct Personalization test runs as needed
Manage new vendor onboarding (Import, Domestic, Drop Ship) including legal agreements and WMS setup
Maintain a consistent follow-up and process to ensure a timely completion of all tasks required to complete the onboarding as per the needed deadline
Assign vendor codes and notify all internal partners upon completion
Build and maintain strong relationships with vendors, agents, and internal stakeholders
Under the supervision of the Sourcing Manager, manage all vendor communication to secure HTS classifications for all imported products and assist in classifications.
Manage and maintain current data reports; HTS Master Code, Master Packaging List etc.
Support High Jump updates and cross-functional accuracy
Any other duties which may be assigned from time to time.

Requirements

What you’ll need

Bachelor's degree or equivalent preferred
2+ years relevant experience
Proficient in Microsoft Excel; SQL or Access a plus
Strong organizational, analytical, and communication skills both written and verbal
Knowledge of purchasing standards, product lead times, and seasonal buying preferred
International vendor experience a plus
Ability to work effectively and proactively in a fast paced, multi-tasked environment
Ability to work independently, strong problem-solving skills and attention to detail

Benefits

Comp & perks

Health, Dental, and Vision Insurance
Life Insurance
Pet Insurance
Mental Health Benefits
401(k) with matching
Excellent Work/Life Balance – Paid Time Off, Sick Days, Paid Holidays, and Floating Holidays
Employee Product Discounts

ATS Keywords

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Applicant Tracking System Keywords

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Hard Skills & Tools

Microsoft ExcelSQLAccessvendor onboardingHTS classificationsdata reportingsample managementcommercial invoicingproduct review documentationPersonalization test runs

Soft Skills

organizational skillsanalytical skillscommunication skillsproblem-solving skillsattention to detailrelationship buildingproactive work ethicindependencemulti-taskingtimely completion

Certifications

Bachelor's degree