Project Coordinator

Planar

full-time

Posted on: 10/15/2025

Location Type: Hybrid

Location: Hillsboro • Oregon • 🇺🇸 United States

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Job Level

JuniorMid-Level

Tech Stack

ERP

About the role

As a **Project Coordinator **you will play a critical role in the functioning of the Field Operations organization by providing support to the Professional Services team. This role is instrumental in providing high quality services to our customers. The Project Coordinator is responsible for facilitating on-site services – before, during, and after the visit. This includes reviewing Work Orders for accuracy, dispatching technicians, and generating RMA’s. The **Project Coordinator **will interact closely with Project Managers, as well as Field Technicians. Your job is to do everything you can in order to ensure on site service visits go as smooth as possible. Responsibilities also include gathering and checking important info before the installation, assistance to your fellow Field Operations team members, and occasionally other tasks as assigned.
**Key Responsibilities: **
· Dispatch technicians in a logical way, as requested by Project Managers (PM’s) and others
· Fulfil part requests quickly while technicians are on site
· Request services to be invoiced after the project is complete
· Assist customers, PM’s, or others to be the best of your ability or direct them to the appropriate resource
· Confirm that information is accurate within Work Orders
· Provide supplemental material for installs such as Sales Orders, Bill of Materials, and more
· Use Field Service Lightening to interact with Planar team members, especially on the Chatter Feed
· Understand and utilize, when necessary, all escalation paths within the organization, whether it be of a technical or customer relationship nature.
· Participate in continuous improvement activities as requested. Provide input to ensure customer service processes are documented and procedures remain accurate and current.
· Ability to read, write, and understand English
· Ability to maintain acceptable standards of office conduct
· Ability to come to work demonstrating timely and regular attendance
· Ability to handle stress effectively

Requirements

**Education & Experience**
· 2+ years of prior relevant customer service experience required
· Associate’s degree or equivalent experience desired
· Previous experience using a personal computer with a Windows operating system required
· Microsoft Office Suite and skills including the ability to analyze data using Excel and report on it to various audiences
· ERP (Enterprise Resource System) experience preferred.
· CRM (Customer Relation Management) system experience preferred
· Field Service Lighting and/or Salesforce experience preferred
**Other Requirements: **
· Excellent interpersonal communication, time management, and decision-making skills are essential
· Excellent written and oral communication skills and demonstrated ability to communicate appropriate information to customers and team members in a professional manner
· Ability to apply critical thinking skills and natural curiosity to the investigative and problem-solving process by extracting and analyzing relevant information from various systems and drawing accurate conclusions to resolve issues
· Demonstrated strong organizational skills with the ability to multi-task in a fast paced environment
· Demonstrated ability as a self-starter able to work effectively in a team environment
· Mental ability to conduct on-going interpersonal interactions, analyze and solve problems essential
· Ability to actively participate in team development and team-oriented processes
· Physical ability to use computer hardware/software required

Benefits

**All benefits start on first day of employment!**
- 75% employer-paid medical for employee. Family coverage also included.
- 100% employer paid dental, and vision for employee and dependents
- 100% employer paid long-term, short-term disability, and life insurance policy
- 401k Match, if you’re contributing 5% we match 4%. 100% vested immediately.
- 10 paid holidays
- Starting at 15 days paid PTO (inclusive of sick and vacation time) annually
- Employee Assistance Program (EAP)
- Flexible Spending Account (FSA)

Applicant Tracking System Keywords

Tip: use these terms in your resume and cover letter to boost ATS matches.

Hard skills

customer servicedata analysisproblem-solvingdispatchingwork order managementinstallation supportmulti-taskingcritical thinkingtime managementorganizational skills

Soft skills

interpersonal communicationdecision-makingwritten communicationoral communicationself-starterteamworkstress managementcuriosityprofessionalismactive participation