Finance & Billing Manager

Pitcoff Law Group

Finance & Billing Manager managing financial operations and billing at Pitcoff Law Group in New York. Role requires ownership and detailed oversight in a remote environment.

Posted 7/27/2026full-timeRemote • New York • 🇺🇸 United StatesMid-LevelSenior💰 $70,000 - $85,000 per yearWebsite

Core Competencies

Role fit

Core Competencies

Use this summary to align your resume positioning with the role.

Demonstrates expertise in legal billing, accounts receivable, and accounts payable management, with a strong focus on trust accounting and financial reconciliations. Proven ability to maintain accurate financial records and support compliance with legal and financial regulations.

Highest-signal resume keywords

Legal Billing ManagementAccounts ReceivableTrust AccountingFinancial ReconciliationClient Communication

ATS Keywords

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Applicant Tracking System Keywords

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Hard Skills

BillingRetainersAccounts PayableReconciliationsTrust AccountingFinancial ReportingExpense AuditingBookkeepingPayroll CoordinationBudgeting

Soft Skills

Highly OrganizedAccurateDiscreetReliableClear Communication

Industry Keywords

Law Firm FinanceProfessional Services FinanceComplianceClient-Facing Payment MattersThree-Way Trust Reconciliations

About the role

Key responsibilities & impact

Manage client billing, including weekly invoice preparation, review, finalization, and delivery
Respond to client billing questions and escalate sensitive or disputed issues when needed
Track retainers, trust balances, fulfill replenishment needs, post incoming payments, wire transfers, and refunds
Move earned fees from trust to operating in accordance with approved invoices and firm procedures
Prepare monthly three-way trust reconciliations and maintain accurate trust records
Follow up on collections, maintain AR reporting, and create and monitor approved payment plans
Audit client expenses for charge-back, including filing fees, service fees, court costs, research charges, and other reimbursable expenses
Maintain bookkeeping records, reconcile accounts, and support month-end financial review
Manage accounts payable, vendor bills, recurring expenses, and payment documentation
Coordinate payroll information through the firm’s PEO
Coordinate with the PEO on benefits updates and filings including but not limited to retirement plans and benefits renewals
Assist in the annual and ongoing budgeting process
Track state registrations, annual reports, address updates, registered agent matters, and related compliance deadlines
Coordinate with the firm’s CPA, CFO, banks, vendors, payroll provider, and outside partners
Support matter-level financial setup and closeout, including final invoices, trust transfers, refunds, AR review, and expense reconciliation
Identify gaps, improve workflows, and create practical documentation where needed

Requirements

What you’ll need

5+ years of experience in law firm finance, legal billing, bookkeeping, accounting operations, or professional services finance
Experienced with billing, retainers, accounts receivable, accounts payable, reconciliations, and client-facing payment matters
Familiar with attorney trust accounting and three-way trust reconciliations
Comfortable working directly with clients on billing, payment, retainer, and balance questions
Highly organized, accurate, discreet, and reliable
Able to manage recurring deadlines and follow through without heavy oversight
Comfortable building process where process does not yet exist
Clear and professional in written and verbal communication
Available to work standard business hours in Eastern Time

Benefits

Comp & perks

Health insurance with up to 100% employer contribution
Dental, vision, disability, and life insurance
401(k) with employer contribution
Paid time off, including vacation, holidays, and personal days
Fully remote work environment