Pioneer Square Brands

Executive Assistant

Pioneer Square Brands

full-time

Posted on:

Location Type: Hybrid

Location: Pasig City • Philippines

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About the role

  • Provide comprehensive, high-level support to the executives, managing schedules, coordinating appointments, and ensuring smooth communication across multiple platforms
  • Lead and monitor the execution of key projects, working with cross-functional teams to ensure projects are on track, deadlines are met, and deliverables are completed
  • Conduct research, analyze data, and prepare detailed reports to inform executive decision-making
  • Represent the executive in meetings, communications, and other key interactions
  • Handle all forms of communication, including email, phone calls, and correspondence with confidentiality
  • Serve as a primary point of contact for executives, manage confidential information, and represent executives in various capacities
  • Organize and facilitate high-level meetings, from preparing agendas to documenting detailed meeting minutes and following up on actionable items
  • Prepare reports and presentations as necessary
  • Provide insights and recommendations
  • Maintain comprehensive, secure, and organized records and files with confidentiality
  • Ensure that all documentation is up-to-date and easily accessible to the CEO and CRO and other key stakeholders
  • Manage all aspects of executive travel, including booking flights, accommodations, transportation, and preparing detailed itineraries
  • Mentor and provide guidance to junior administrative
  • Other related tasks that may be assigned

Requirements

  • At least 5 years of work experience as an executive assistant or similar role in a shared services set-up
  • Excellent written and verbal English communication skills
  • Process-oriented and highly attentive to details with strong sense of confidentiality
  • Outstanding organizational and time management skills
  • Ability to manage global stakeholders efficiently and effectively
  • Above-average MS Office knowledge
  • Ability to work independently and work under pressure
  • Willingness to adapt to changing business needs
  • Willingness to work on a hybrid work set-up and a fixed night shift schedule at Silver City, Pasig
Benefits
  • Flexible work arrangements
  • Professional development
Applicant Tracking System Keywords

Tip: use these terms in your resume and cover letter to boost ATS matches.

Hard Skills & Tools
data analysisreport preparationproject managementmeeting facilitationtravel managementconfidential information handlingagenda preparationdocument managementcommunication management
Soft Skills
written communicationverbal communicationattention to detailorganizational skillstime managementadaptabilityindependencementoringstakeholder management