Clinical Business Operations Representative 3
University of Miami
Business Operations Administrator
Pinewood.AI
full-time
Posted on:
Location Type: Hybrid
Location: Fort Lauderdale • Florida • 🇺🇸 United States
Visit company websiteJob Level
Mid-LevelSenior
About the role
- Lead the setup and day-to-day management of Pinewood.AI’s new Fort Lauderdale office, including facilities, suppliers, and vendors.
- Oversee all building operations, liaising with landlords, contractors, and service providers to ensure a professional and efficient workspace.
- Provide executive-level support to senior leaders, including diary management, travel booking, and expense coordination.
- Manage budgets, purchase orders, and supplier contracts for the U.S. operation.
- Develop and maintain office policies, health and safety standards, and administrative systems.
- Coordinate onboarding and ongoing support for local employees.
- Organise meetings, company events, and business travel logistics.
- Act as the main point of contact for visitors, clients, and staff.
- Collaborate with the UK head office to align on processes, systems, and company culture.
- Support wider operational and business projects as Pinewood.AI’s North American presence grows.
Requirements
- Proven experience in office management, operations, or business administration.
- Strong organisational skills with the ability to manage multiple priorities.
- Confident handling facilities, suppliers, and building management tasks.
- Excellent communication and interpersonal skills with a professional, proactive approach.
- Comfortable supporting senior leaders and managing sensitive information.
- Proficient in Microsoft Office (Outlook, Word, Excel, PowerPoint) and collaboration tools such as Teams or Zoom.
- Self-motivated, adaptable, and comfortable working independently in a fast-moving environment.
- Eligible to work in the U.S.
- **Desirable Experience: **
- Experience setting up or managing a new office or location.
- Previous exposure to international or UK-based teams.
- Background in technology, software, or automotive industries.
- Knowledge of U.S. facilities and vendor management.
Benefits
- A very competitive salary
- Generous car allowance
- Excellent bonus scheme
- Flexible mix of home and office working
- 4 weeks PTO
- 401k
- Excellent health insurance benefits
- Regular 1-2-1s and career development opportunities
Applicant Tracking System Keywords
Tip: use these terms in your resume and cover letter to boost ATS matches.
Hard skills
office managementoperations managementbusiness administrationbudget managementsupplier contract managementhealth and safety standardsonboarding coordinationevent organizationfacilities managementvendor management
Soft skills
organizational skillscommunication skillsinterpersonal skillsproactive approachself-motivatedadaptabilityindependencemulti-priority managementconfidentialitycollaboration