Clinical Operations Associate

PicnicHealth

full-time

Posted on: 8/30/2025

Origin: • 🇺🇸 United States • California

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💰 $100,000 - $130,000 per year

JuniorMid-Level

Google Cloud Platform

About the role

Operational lead for site-based research, owning day-to-day execution of startup, regulatory submissions, onboarding, and ongoing site support across observational and low-interventional studies
Build and own scalable workflows for site startup (CDA/feasibility surveys, selection, contracting, budgeting, and IRB submissions)
Lead creation of training materials, scripts, SOPs, and study one-pagers to ensure consistent onboarding
Manage IRB submissions, amendments, continuing reviews, and eTMF documentation; own compliance handoffs
Conduct monthly site check-ins, oversee site payment processes, distribute newsletters, and ensure engagement
Coordinate cross-functionally with Project Managers, Recruitment Managers, Product, and Delivery Leadership
Lead final site communications, regulatory wrap-up, and offboarding for study closeout
Develop and test tech-forward approaches and apply AI to improve site workflows

5+ years of clinical research operations experience, with at least 2 years in site-facing roles (observational or non-interventional research strongly preferred)
Hands-on experience with site startup, regulatory/IRB submissions, and ongoing site management
Bachelor’s degree in life sciences, public health, nursing, or a related field
Strong expertise in Good Clinical Practice (GCP), HIPAA, and site compliance workflows
Ability to operate with high autonomy and minimal supervision while maintaining exceptional quality and compliance
Adept at cross-functional coordination across delivery, regulatory and quality, and product teams
Experience in fast-paced, scaling health-tech environments and building reusable playbooks
Excellent written and verbal communication skills, with the ability to influence and build trust with sites and stakeholders