AR and AP Specialist

PhoenixTeam

Accounts Receivable and Accounts Payable Specialist supporting federal government financial operations. Focused on accuracy, compliance, and timely financial processing in a hybrid work environment.

Posted 4/23/2026full-timeArlington • Virginia • 🇺🇸 United StatesJunior💰 $50,000 - $60,000 per yearWebsite

About the role

Key responsibilities & impact

Prepare and submit invoices in accordance with contract requirements and timelines
Track receivables and follow up on outstanding invoices
Reconcile billed amounts with contract funding and approved work
Maintain accurate records of invoicing and collections
Process vendor and subcontractor invoices in a timely and accurate manner
Validate invoices against contract terms, purchase orders, and approved funding
Coordinate with internal teams to resolve discrepancies
Support timely payments to vendors and subcontractors
Maintain organized and accurate financial records
Reconcile invoices, payments, and account balances
Assist in tracking contract funding and expenditures
Ensure all financial activities align with contract requirements and internal policies
Maintain documentation to support audits and financial reviews
Follow established financial controls and processes
Communicate with internal teams and external partners regarding invoices and payments
Support the Finance team with reporting and administrative tasks
Assist with ad hoc financial requests as needed

Requirements

What you’ll need

Associates degree in Accounting, Finance, or related field
1 to 3 years of experience in accounts receivable, accounts payable, or general accounting support
Basic understanding of invoicing, billing, and payment processing
Strong attention to detail and accuracy
Ability to manage multiple tasks and meet deadlines
Proficiency in Microsoft Excel, Quickbooks, Bill.com and other financial systems
Preferred Bachelor's degree in Accounting, Finance, or related field
Experience supporting federal government contracts
Familiarity with contract invoicing requirements or government billing systems
Experience working with subcontractors or vendor management

Benefits

Comp & perks

Gain experience supporting federal programs and financial operations

ATS Keywords

✓ Tailor your resume

Applicant Tracking System Keywords

Tip: use these terms in your resume and cover letter to boost ATS matches.

Hard Skills & Tools

invoicingbillingpayment processingaccounts receivableaccounts payablefinancial record maintenancecontract reconciliationvendor managementfinancial reportingaudit documentation

Soft Skills

attention to detailaccuracytask managementdeadline managementcommunication

Certifications

Associates degree in AccountingAssociates degree in FinanceBachelor's degree in AccountingBachelor's degree in Finance