phData

Executive Assistant

phData

full-time

Posted on:

Location Type: Remote

Location: United States

Visit company website

Explore more

✨ AI Apply
Apply

About the role

  • Support phData’s executive leadership team, managing complex calendars and orchestrating leadership rhythms.
  • Coordinate large-scale meetings and serve as a first point of contact for inbound requests to executives.
  • Prepare materials in partnership with the Chief of Staff and executive team, ensuring clarity and polish.
  • Build strong relationships across teams, anticipating executive needs and proposing solutions.
  • Help build processes for the executive office and support team culture initiatives.

Requirements

  • 4+ years of Executive Assistant experience supporting C-level or VP-level leaders, ideally in a high-growth startup, consulting firm, or technology company.
  • Demonstrated track record managing complex, multi-leader calendars and coordinating executive-level meetings and events.
  • Experience working in a distributed or remote-first environment with stakeholders across time zones.
  • Advanced proficiency with Google Workspace (Calendar, Gmail, Docs, Sheets, Slides) or equivalent productivity tools.
  • Strong experience with calendar management, including color-coding, time blocking, holds, travel buffers, and scenario planning when priorities shift.
  • Comfortable using collaboration tools such as Slack, Zoom, and enterprise systems (e.g., Salesforce, expense systems, travel tools) or able to learn them quickly.
  • Excellent document and deck hygiene (consistent formatting, clear structure, and high attention to detail).
  • Appetite to learn: from AI to new systems and tools. We are a company that prides itself in curiosity.
  • Ability to quickly understand the context behind meetings (purpose, stakeholders, decisions) and reflect that in invites, agendas, and prep materials.
  • Strong judgment on what deserves executive time vs. what can be delegated, declined, or handled asynchronously.
  • Comfort working with confidential information, board-level materials, and sensitive personnel topics with discretion.
  • Exceptional communication skills: clear, concise, and professional in both writing and on calls; able to draft emails, summaries, and follow-ups on behalf of executives.
  • Highly organized and reliable, with strong systems for tracking open items, deadlines, and dependencies across multiple executives.
  • Demonstrated adaptability in environments where roles, processes, and priorities evolve quickly; able to re-plan calmly when things change.
  • A proactive, ownership-driven mindset: you don’t just execute requests, you anticipate needs and propose solutions.
  • Bachelor’s degree preferred but not required. Equivalent professional experience in high-impact executive support roles is valued.
Benefits
  • Remote-first work environment with flexibility and trust in how you manage your day.
  • Medical, dental, and vision insurance for you and your family.
  • 401(k) plan with company match.
  • Home office equipment stipend to support an effective remote setup.
  • Annual learning and development stipend for courses, conferences, books, and certifications.
  • Competitive compensation, excellent benefits, and generous PTO plus company holidays.
  • Additional perks such as wellness initiatives, team events, and opportunities to engage in internal communities (ERGs, working groups, and interest-based groups).
Applicant Tracking System Keywords

Tip: use these terms in your resume and cover letter to boost ATS matches.

Hard Skills & Tools
calendar managementdocument hygieneevent coordinationtime blockingscenario planningtravel planningstakeholder managementexecutive supportmulti-leader coordinationattention to detail
Soft Skills
communicationorganizationadaptabilityproactivityjudgmentrelationship buildinganticipation of needsdiscretionownership mindsetcuriosity