Phantom

Office & Events Manager

Phantom

full-time

Posted on:

Location Type: Hybrid

Location: New York City • New York • 🇺🇸 United States

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Salary

💰 $130,900 - $154,000 per year

Job Level

Mid-LevelSenior

About the role

  • Manage all New York office operations and coordinate local, memorable events that bring our teams together.
  • Plan and execute bi-annual global offsite events, coordinating logistics, travel, accommodation, and schedules.
  • Organize monthly NY team events to promote engagement and team-building.
  • Coordinate and plan annual NY holiday party, ensuring they are inclusive, engaging, and within budget.
  • Support planning for in-person onboarding and mini-team offsites hosted at the New York office.
  • Handle event budgets, vendor relationships, contracts, and invoices.
  • Run retrospectives and gather feedback from team members to continuously improve the quality and relevance of events.
  • Provide regular status updates throughout planning of all events.
  • Oversee daily office operations, ensuring a friendly, welcoming, well-organized, tidy, and efficient workspace.
  • Act as the point of contact for all NY office-related issues, including maintenance, troubleshooting, and compliance regulations.
  • Keep the NY team up-to-date with any building management announcements or closures.
  • Evaluate and create office-related data metrics as needed to assist in decision-making.
  • Assist with and coordinate any office moves, lease management, redesign-related action items.
  • Support onboarding as needed by coordinating travel details, preparing workstations, key fobs & ID badges, welcome kits for new hires.

Requirements

  • 3+ years of experience in office management and event planning, or a related role.
  • Strong organizational and multitasking skills with incredible attention to detail and the ability to reprioritize and problem-solve in real-time.
  • Excellent interpersonal and communication skills.
  • Proficient in Notion and Google Workspace.
  • The ability to project manage an office move is a plus.
  • Proven track record of managing budgets and negotiating with vendors.
  • Ability to work both independently and collaboratively, with a customer-service and/or hospitality mindset.
  • Crypto experience a plus.
Benefits
  • Competitive salary and equity
  • You will be eligible to participate in the Company's performance bonus program
  • Comprehensive insurance (medical/dental/vision) — 100% covered
  • Stipend for your ideal remote set-up
  • Flexible hours and a supportive remote environment
  • Unlimited vacation: Take time when you need it (and we really mean it!)
  • 401(k) retirement plan
  • Monthly wellness benefit
  • Weekly meal benefit
  • Global off-sites

Applicant Tracking System Keywords

Tip: use these terms in your resume and cover letter to boost ATS matches.

Hard skills
event planningoffice managementbudget managementvendor negotiationproject managementdata metrics evaluation
Soft skills
organizational skillsmultitaskingattention to detailproblem-solvinginterpersonal skillscommunication skillscustomer service mindsetcollaborative work