Senior Executive Assistant – Co-Head, Global COO

PGIM

Executive Assistant providing support for PGIM Real Estate's Co-Head and Global COO. Coordinating logistics, managing schedules, and organizing high-level meetings and events.

Posted 7/29/2026full-timeNew York City • New Jersey, New York • 🇺🇸 United StatesSenior💰 $120,000 - $150,000 per yearWebsite

Core Competencies

Role fit

Core Competencies

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Demonstrates advanced proficiency in Microsoft Office applications and exceptional organizational skills to manage complex schedules, travel logistics, and event planning. Exhibits strong interpersonal and communication abilities while maintaining discretion and professionalism in handling sensitive information.

Highest-signal resume keywords

Advanced Proficiency In Microsoft OfficeEvent Planning ExperienceStrong Interpersonal SkillsExcellent Writing And Editing SkillsAbility To Multi-Task

ATS Keywords

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Applicant Tracking System Keywords

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Hard Skills

Calendar ManagementTravel CoordinationPresentation DevelopmentStatistical ReportingLogistics Coordination

Soft Skills

ProfessionalismStrong Work EthicGood JudgmentAttention To DetailTeam Player

Tools & Technologies

Microsoft OfficeOne Drive

Industry Keywords

Executive AssistantConfidential Information HandlingClient Service OrientationHigh-Touch EventsAdministrative Functions

About the role

Key responsibilities & impact

Provide exceptional support and implement procedures to ensure efficient operations of the Co-Head and Global Chief Operating Officer of PGIM Real Estate
Organize and manage calendar and logistics; this requires coordinating constantly changing schedules and preparing for meetings and conference calls by having all related documentation and logistics in place
Coordinate and arrange regional and global executive committee meetings including coordination of meeting agenda, meeting materials, meeting logistics, travel and related planning
Coordinate and arrange on and off-site meetings including, but not limited to, selecting the venue, contract negotiation, planning for food and beverage needs, and preparation of slides and materials, including agendas
Coordinate logistics related to industry organization committee membership, external board participation, and charitable giving
Plan and coordinate the smaller, high-touch events hosted by the executive’s office – such as leadership dinners, team gatherings, and recognition moments including guest lists, venues, and day-of details
Arrange and coordinate extensive and complex domestic and international travel schedules and logistics
Leverage new and existing technology and mobile platforms (One Drive, etc.) to organize meeting materials on behalf of executive
Develop and edit presentations, typically in PowerPoint
Conduct research and compile information for multiple types of statistical reports, using various software, including MS Office
Form strong partnerships with colleagues across the business and administrative functions and collaborate to move priorities forward
Other executive admin duties (calendaring, travel, expense reimbursements, etc.) as assigned

Requirements

What you’ll need

5 or more years of senior level executive assistant experience working in a fast-paced and demanding environment
Advanced Proficiency with Microsoft Office applications (Word, Excel, PowerPoint and Outlook)
A high degree of professionalism and strong work ethic coupled with a sense of responsibility and integrity
Experience and/or strong interest in event planning with a strong client service orientation and organizational skillset
Discretion required in handling highly sensitive and confidential information in a respectful and confidential manner
Strong initiative, good judgment and the ability to multi-task
Solid partnering skills and team player a must; excellent interpersonal and communication skills
Strong writing, editing and proofreading skills
High level of motivation and attention to detail
Ability to think proactively and anticipate needs
Ability to work independently with minimal supervision, work under tight time constraints, and be able to prioritize work
Ability to work well and partner with other professionals and administrative staff
Flexibility to work overtime on an as needed basis is required
Ability to travel on a quarterly basis preferred, including travel to PGIM’s Newark office location
College degree preferred

Benefits

Comp & perks

Medical, dental, vision, life insurance, disability insurance
Paid Time Off (PTO)
leave of absences, such as parental and military leave
401(k) plan with company match (up to 4%)
Company-funded pension plan
Wellness Programs including up to $1,600 a year for reimbursement of items purchased to support personal wellbeing needs
Work/Life Resources to help support topics such as parenting, housing, senior care, finances, pets, legal matters, education, emotional and mental health, and career development
Education Benefit to help finance traditional college enrollment toward obtaining an approved degree and many accredited certificate programs
Employee Stock Purchase Plan: Shares can be purchased at 85% of the lower of two prices (Beginning or End of the purchase period)