Executive Assistant

PGIM

Executive Assistant supporting investment leadership at PGIM Quantitative Solutions. Providing administrative support and coordinating client meetings, travel, and communications.

Posted 5/22/2026full-timeNewark • New Jersey • 🇺🇸 United StatesMid-LevelSenior💰 $95,000 - $115,000 per yearWebsite

About the role

Key responsibilities & impact

Provide day‑to‑day administrative and operational support including preparation and coordination of communications, calendar management, and meeting logistics
Organize and maintain complex calendars, including scheduling large meetings with senior‑level executives across the company
Coordinate complex international travel across multiple time zones and regions, leveraging knowledge of global geographies, visa requirements, and cultural considerations to ensure seamless execution
Support client meetings by coordinating agendas, preparation materials, logistics (including catering and security clearance), compliance pre‑approvals, and internal prep sessions
Prepare, edit, and produce high‑quality PowerPoint presentations, Word documents, reports, and other executive‑ready materials, with a strong attention to detail and a focus on efficiency and consistency
Serve as a professional point of contact for written and verbal communications on behalf of the Investments leadership team
Participate in coordinating employee and volunteer events as part of the shared administrative team responsibilities
Provide backup coverage for other Executive Assistants and collaborate closely with the Quantitative Solutions Admin Team on ad hoc projects and broader initiatives

Requirements

What you’ll need

Minimum of six years of experience supporting senior‑level executives in a fast‑paced professional environment
Prior experience in the financial services or investment management industry
Hands‑on, roll‑up‑your‑sleeves mindset with a willingness to take on whatever is needed to support the team
Strong sense of ownership and accountability; approaches work with a client‑service orientation
Comfortable operating in ambiguity and adapting quickly as priorities evolve
Proven project and workflow management skills, with the ability to manage a high volume of concurrent requests while maintaining accuracy and follow‑through
Exceptional attention to detail and commitment to producing polished, executive‑level deliverables
Strong time‑management and prioritization skills, with the judgment to manage shifting deadlines and competing stakeholder needs
Advanced proficiency in Microsoft PowerPoint and Word; strong working knowledge of Excel for tracking, organization, and analysis
High level of integrity, discretion, and judgment in handling highly sensitive and confidential information
Ability to communicate effectively across teams to align priorities and business objectives
Working knowledge of Concur and Workday
Flexibility to work overtime as needed

Benefits

Comp & perks

Medical, dental, vision, life insurance, disability insurance
Paid Time Off (PTO)
401(k) plan with company match (up to 4%)
Company-funded pension plan
Wellness Programs including up to $1,600 a year for reimbursement of items purchased to support personal wellbeing needs
Work/Life Resources to help support topics such as parenting, housing, senior care, finances, pets, legal matters, education, emotional and mental health, and career development
Education Benefit to help finance traditional college enrollment toward obtaining an approved degree and many accredited certificate programs
Employee Stock Purchase Plan: Shares can be purchased at 85% of the lower of two prices (Beginning or End of the purchase period), after one year of service
Eligibility to participate in a discretionary annual incentive program is subject to the rules governing the program, whereby an award, if any, depends on various factors including, without limitation, individual and organizational performance

ATS Keywords

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Applicant Tracking System Keywords

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Hard Skills & Tools

calendar managementinternational travel coordinationPowerPointWordExcelproject managementworkflow managementattention to detailclient-service orientationexecutive-level deliverables

Soft Skills

ownershipaccountabilityadaptabilitytime managementprioritizationcommunicationintegritydiscretionjudgmentflexibility