PGIM

Senior Administrative Assistant

PGIM

full-time

Posted on:

Location Type: Hybrid

Location: Newark • New Jersey • 🇺🇸 United States

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Salary

💰 $66,500 - $78,500 per year

Job Level

Senior

About the role

  • Independently manage complex calendars, including scheduling across multiple time zones.
  • Coordinating meetings with senior-level executives and their assistants both internally and externally.
  • Integrating travel plans seamlessly.
  • Provide high-level daily support by anticipating the needs of the executive(s).
  • Ensure they are fully prepared for meetings and calls with relevant materials, pre-reading, and context.
  • Arrange all aspects of domestic and international travel, including flight bookings, ground transportation, accommodations, detailed itineraries, and expense processing.
  • Answer and screen incoming calls, take detailed messages, return calls on behalf of the executive(s), and initiate conference calls as needed.

Requirements

  • Minimum of 5+ years business/executive administrative experience.
  • Excellent interpersonal skills, initiative, dependability and the ability to communicate with all levels in the organization are necessary.
  • Ability to work independently with minimal supervision but collaborate as a team.
  • Ability to handle sensitive information and maintain confidentiality.
  • Excellent organizational and prioritization skills, good judgment and self-starter.
  • Ability to manage multiple priorities and work in fast paced environment.
  • Proficiency with Microsoft Office programs, specifically Word, Excel and PowerPoint.
Benefits
  • Market competitive base salaries, with a yearly bonus potential at every level.
  • Medical, dental, vision, life insurance, disability insurance, Paid Time Off (PTO), and leave of absences, such as parental and military leave.
  • 401(k) plan with company match (up to 4%).
  • Company-funded pension plan.
  • Wellness Programs including up to $1,600 a year for reimbursement of items purchased to support personal wellbeing needs.
  • Work/Life Resources to help support topics such as parenting, housing, senior care, finances, pets, legal matters, education, emotional and mental health, and career development.
  • Education Benefit to help finance traditional college enrollment toward obtaining an approved degree and many accredited certificate programs.
  • Employee Stock Purchase Plan: Shares can be purchased at 85% of the lower of two prices (Beginning or End of the purchase period), after one year of service.
  • Eligibility to participate in a discretionary annual incentive program is subject to the rules governing the program, whereby an award, if any, depends on various factors including, without limitation, individual and organizational performance.

Applicant Tracking System Keywords

Tip: use these terms in your resume and cover letter to boost ATS matches.

Hard skills
calendar managementtravel planningexpense processingmeeting coordinationconfidentiality managementprioritizationorganizational skills
Soft skills
interpersonal skillsinitiativedependabilitycommunicationindependenceteam collaborationgood judgmentself-starterability to handle sensitive informationability to manage multiple priorities