Pfizer

Administrative Assistant – Temporary

Pfizer

full-time

Posted on:

Location Type: Office

Location: Madrid • Spain

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About the role

  • Provide administrative and organizational support to the Head of GH&B International Commercial and leadership team
  • Efficient calendar management, travel arrangements, preparation for and set-up of team meetings, preparation and distribution of presentations and other materials
  • Prioritize and manage key administrative duties in an efficient and timely manner, including expense reports, SOW submissions, meetings/calendar management, and travel arrangements
  • Handle correspondence/documents of confidential nature and respond to, create, compose and/or edit written materials and/or e-mail responses
  • Proactively coordinate leadership and team meetings, prepare and edit meeting agendas, minutes & action items, reports and presentations
  • Exercise sound judgment in anticipating priorities and potential conflicts to ensure deadlines are met and leaders are properly prepared
  • Provide support managing calendars, scheduling high-level, time-sensitive meetings, managing travel arrangements, and completing expense reports
  • May serve as backup to Executive Assistant to President, GH&B
  • Complete quality work on a timely basis, using judgment to identify most urgent issues and working to resolve them

Requirements

  • 3+ years ’ experience of providing administrative support to senior leaders.
  • Excellent communication and collaboration skills
  • Ability to execute initiatives in a timely manner with high quality
  • Demonstrated resourcefulness with proven ability to anticipate needs, prioritize responsibilities, manage multiple priorities with tight timelines, and take initiative
  • Ability to work well both in team environment as well as operate independently with minimal supervision
  • Independent, proactive and anticipates needs
  • Ability and professional demeanor to interface with senior management and must be able to exhibit good judgment in handling confidential information
  • Excellent attention to detail and proofreading skills
  • Proficiency in MS Teams, Word, Excel, PowerPoint, and Outlook are essential
  • Adept at learning new technologies and tools
Benefits
  • Health insurance
  • Flexible working hours
  • Professional development opportunities
Applicant Tracking System Keywords

Tip: use these terms in your resume and cover letter to boost ATS matches.

Hard Skills & Tools
calendar managementtravel arrangementsexpense reportsSOW submissionsmeeting managementdocument preparationeditingproofreadinginitiative executionresourcefulness
Soft Skills
communication skillscollaboration skillsattention to detailjudgmentproactivityindependencetime managementprioritizationconfidentiality handlingteamwork