Administrative Partner
Pfizer
full-time
Posted on:
Location Type: Hybrid
Location: New York City • Connecticut, New York, Pennsylvania • 🇺🇸 United States
Visit company websiteSalary
💰 $32 - $54 per hour
Job Level
SeniorLead
About the role
- Strategically manage complex calendar with anticipation of conflicts.
- Use knowledge of SVP’s priorities to diplomatically resolve problems in advance.
- Assemble pre-meeting materials as needed to include pre-reads and any other preparatory materials needed.
- Schedule meetings to include booking conference rooms, arranging Teams links, and associated meeting logistics (i.e., audio/visual support, catering, collecting pre-reads, etc.).
- Manage sensitive matters with a high level of confidentiality and discretion.
- Organize all domestic and international travel, including private aviation arrangements, hotel accommodation, ground transport, travel documents, visas, and presentation materials for meetings.
- Prepare expense reports, track reimbursements and ensure correct credits/debits; manage purchase orders through Ariba system and track invoices.
- Maintain impeccable records and files of documents for auditing purposes.
- Order office supplies and IT equipment as requested.
- Proactively arrange for visitor passes and cross-site building access.
- Work closely with other Administrative Partners within QSEO and across the PGS Leadership Team.
Requirements
- 7+ years of demonstrated administrative partner experience with minimum 2 years at the senior executive level.
- Highly organized with proven experience applying thoughtful prioritization to a complex calendar.
- Ability to carry out all office and administrative functions proficiently, with high quality on a timely basis required.
- Must have the ability and professional demeanor to interface with senior management, international colleagues and important external stakeholders, and must be able to exhibit good judgment in handling confidential information.
- Demonstrated resourcefulness with proven ability to anticipate needs, prioritize responsibilities, manage multiple priorities with tight timelines, and take initiative.
- Proficiency in tools such as Ariba, SharePoint, Concur, and Workday.
Benefits
- 401(k) plan with Pfizer Matching Contributions
- Additional Pfizer Retirement Savings Contribution
- Paid vacation
- Paid holiday and personal days
- Paid caregiver/parental and medical leave
- Health benefits including medical, prescription drug, dental and vision coverage
Applicant Tracking System Keywords
Tip: use these terms in your resume and cover letter to boost ATS matches.
Hard skills
calendar managementexpense reportingdocument managementtravel coordinationmeeting logisticsschedulingconfidentiality managementpurchase order managementauditingresourcefulness
Soft skills
organizational skillsprioritizationjudgmentinitiativeinterpersonal skillsdiscretionproblem-solvingcommunicationconflict resolutionprofessional demeanor