Marketing Material & Literature Coordinator

Penumbra, Inc.

Marketing Material & Literature Coordinator at leading MedTech company. Supporting operational workflow in marketing materials approval and coordination across EMEA.

Posted 5/21/2026full-timeRemote • 🇮🇹 ItalyMid-LevelSeniorWebsite

About the role

Key responsibilities & impact

Coordinate end-to-end marketing literature approval process (ECO) across all EMEA submissions
Own ECO approval workflows for marketing literature across Marketing, Legal, Clinical, and Regulatory teams, ensuring compliant, high-quality, and timely execution through structured multi-step review processes
Monitor workflow execution across stakeholders and systems, proactively resolving bottlenecks and ensuring smooth end-to-end process flow
Coordinate marketing materials ordering and management processes across EMEA with 3PL partners, including inventory, forecasting, procurement, logistics, and demo materials operations (shipping, tracking, inventory control)
Maintain and support key systems (SAP, Sales Portal, Veeva, ordering tools), including user support, operational coordination, and documentation management
Ensure process consistency, compliance, and continuous improvement through structured documentation and material handling governance
Support cross-functional operations including vendor/3PL coordination, product launches and discontinuations, and occasional on-site support for vendor-related or customer-facing events (KPI reviews, customer/event support); act as backup for Senior Marketing Operations Coordinator

Requirements

What you’ll need

~ 3 years of experience in Marketing Operations, Marketing Communication (MARCOM), Marketing Coordination, or similar process-driven roles
Strong experience in structured, compliance-heavy, multi-stakeholder environments
Highly organized, analytical, and process-oriented working style
Strong stakeholder management skills across cross-functional teams
Experience with systems such as SAP, Veeva, or similar platforms is a plus
Strong English communication skills; German is a plus
Ability to manage multiple priorities and deadlines effectively
Occasional travel (~10%) and ability to handle light physical tasks (up to 10kg)

Benefits

Comp & perks

Operational impact - Contribute to the operational backbone ensuring compliant and timely delivery of marketing materials and therapies across EMEA
MedTech environment - Work in a dynamic setting with continuous product developments and a strong clinical focus
Stay Active - Enjoy an annual fitness subsidy to support your healthy lifestyle.
Support & Well-Being - Benefit from our comprehensive Employee Assistance Program, providing guidance and support in times of need.
Family First - Receive two weeks of paid Family Care Leave to support a sick family member or in the case of bereavement
Vacation Time - In addition to your regular vacation days, enjoy paid time off on December 24th and 31st.
Accident Insurance - Stay protected with comprehensive accident insurance during all business trips.

ATS Keywords

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Applicant Tracking System Keywords

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Hard Skills & Tools

marketing operationsmarketing communicationprocess coordinationinventory managementlogistics managementcompliance managementdocumentation managementanalytical skillsstakeholder managementmulti-tasking

Soft Skills

highly organizedprocess-orientedstrong communication skillscross-functional collaborationproblem-solvingattention to detailtime managementadaptabilityteamworkcustomer support