Pension Insurance Corporation plc

Event Co-ordinator, 12 Months FTC

Pension Insurance Corporation plc

full-time

Posted on:

Location Type: Hybrid

Location: London • United Kingdom

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About the role

  • The Event Co-Ordinator will play a vital role in supporting the planning, organising, and delivering high-quality events that achieve organisational objectives while creating memorable experiences for attendees.
  • Reporting directly to the Head of Brand and Marketing, this role will support the successful delivery of PIC’s diverse suite of events, including: New business events such as private dinners, conferences, drinks receptions, seminars, and Golf Days.
  • Policyholder Days and lunches to strengthen client relationships.
  • Thought leadership events showcasing expertise and innovation.
  • Internal events including the AGM, All-Staff Christmas Party, and other ad hoc events as required.
  • Work with the Events Team to define event objectives and develop innovative concepts aligned with organisational goals.
  • Build comprehensive project plans, budgets, and timelines.
  • Conduct risk assessments and implement contingency strategies.
  • Support with the sourcing of venues, suppliers, and vendors.
  • Oversee catering, entertainment, technology, and equipment requirements.
  • Ensure compliance with health, safety, and legal standards.
  • Act as the primary liaison for clients, sponsors, and partners.
  • Support with contract negotiation and maintain strong vendor relationships.
  • Collaborate with internal teams (marketing, sales, HR, investments) to maximize event impact.
  • Compile the mailing list with stakeholders.
  • Mark and document acceptances.
  • Send RSVP reports to stakeholders.
  • Write staff and client info packs.
  • Manage event comms (invitation, final details etc).
  • Support with on-site setup, execution, and breakdown.
  • Support with the management of staff, volunteers, and contractors during events.
  • Resolve issues quickly to maintain smooth operations.
  • Gather attendee feedback and analyse event performance.
  • Prepare post-event reports with insights and recommendations.
  • Continuously improve processes for future events.

Requirements

  • Knowledge of the full process from concept development, planning, and promotion through to delivery and post-event evaluation.
  • Ability to manage event budgets, track costs, and deliver value while maintaining quality
  • Awareness of health and safety requirements, insurance, contracts, and contingency planning.
  • Knowledge of event promotion, branding, and attendee engagement strategies (including digital tools and social media).
  • Ability to collect feedback, analyse KPIs, and report on event success to inform future improvements.
  • Experience of supporting the delivery of small to large scale events across corporate, client-facing, internal, and celebratory events (e.g., conferences, seminars, private dinners, policyholder days, AGMs, staff parties).
  • Experience working in Financial Services or a corporate or consulting environment is preferred.
  • Familiarity with sourcing, negotiating, and managing venues, catering, AV/production, and other suppliers.
  • Recognised qualification in events management (desirable).
  • Experience of using an event management system (desirable).
  • Travelling within the UK is required including overnight stay for around 10 events per annum.
  • Very strong organisational skills, able to manage multiple projects, deadlines, and priorities with precision.
  • Strong communication skills - excellent verbal and written skills to liaise confidently with stakeholders at all levels.
  • Ability to persuade and influence both directly and indirectly.
  • Ability to manage stakeholders and other resources effectively - skilled at developing positive partnerships with clients, sponsors, vendors, and colleagues.
  • Good working knowledge of MS Access, MS PowerPoint, MS Word.
Benefits
  • Private medical insurance
  • 28 days' annual leave (excluding bank holidays)
  • A generous pension scheme
  • Annual performance-related bonus plan
Applicant Tracking System Keywords

Tip: use these terms in your resume and cover letter to boost ATS matches.

Hard Skills & Tools
event planningevent promotionbudget managementrisk assessmentKPI analysiscontract negotiationvenue sourcingattendee engagement strategiespost-event evaluationprocess improvement
Soft Skills
organizational skillscommunication skillsstakeholder managementproblem-solvingpersuasioninfluencecollaborationrelationship buildingtime managementattention to detail
Certifications
qualification in events management