Leadership Development Administrative Assistant

Pennant

Administrative Assistant supporting the Leadership Development team with logistics and event coordination at Pennant Group. Responsible for scheduling, communication, and ensuring organized operations.

Posted 4/30/2026full-timeEagle • Idaho, Utah • 🇺🇸 United StatesSenior💰 $20 - $25 per hourWebsite

About the role

Key responsibilities & impact

Provide comprehensive support to the Leadership Development team by coordinating and managing logistics for the leadership development department.
Be an ambassador for our Ascend leadership brand.
Book hotels, order food, and manage various administrative tasks within Pennant systems.
Handle scheduling and coordination of meetings and calls through Outlook.
Ensure seamless communication and organization.
Coordinate logistics for leadership development training and events, including booking hotels, travel arrangements, meal plans, and activities for after meetings.
Manage event calendars, send invitations, and track attendee form responses.
Collaborate with vendors and venues to ensure smooth event execution.
Prepare and distribute training materials and resources.
Perform administrative tasks in Pennant systems, including data entry, tracking, and updating records.
Organize and maintain training documentation and reports.
Serve as a point of contact for coordination inquiries related to leadership development events.
Collaborate with internal departments to support seamless coordination.
Identify and implement process improvements to increase efficiency.
Ship out new hire welcome boxes and training materials.

Requirements

What you’ll need

1-2 years of experience as an administrative assistant, receptionist, or coordinator.
Experience in event or training coordination is preferred.
Strong organizational and time management skills.
Exceptional attention to detail and accuracy.
Proficiency in Microsoft Office Suite (Outlook, Word, Excel, PowerPoint).
Comfortable navigating and learning new systems.
Ability to prioritize and manage multiple tasks simultaneously.
Solution-oriented mindset with adaptability to changing needs.
Strong communication and interpersonal skills.
Self-motivated and proactive with a problem-solving approach.
Collaborative team player with a willingness to take ownership.
Flexible and adaptable to shifting priorities.

Benefits

Comp & perks

Health insurance
Paid time off
Flexible work arrangements
Professional development opportunities

ATS Keywords

✓ Tailor your resume

Applicant Tracking System Keywords

Tip: use these terms in your resume and cover letter to boost ATS matches.

Hard Skills & Tools

event coordinationadministrative tasksdata entryrecord updatingtraining material preparationlogistics managementschedulingprocess improvementattention to detailtime management

Soft Skills

organizational skillscommunication skillsinterpersonal skillsproblem-solvingcollaborationadaptabilityself-motivationproactivityownershipflexibility