Student Records Coordinator

Penn Information Systems & Computing

Student Records and Systems Coordinator managing Penn Abroad’s applications, student records, reporting, and administrative operations. Supporting global learning programs at the University of Pennsylvania.

Posted 8/4/2026full-timePhiladelphia • Pennsylvania • 🇺🇸 United StatesEntry Level💰 $22 - $25 per hourWebsite

Core Competencies

Role fit

Core Competencies

Use this summary to align your resume positioning with the role.

Demonstrates strong organizational skills and attention to detail while managing study abroad application systems, maintaining accurate data, and generating reports. Proficient in database and spreadsheet management to support operational and financial processes.

Highest-signal resume keywords

Database ManagementReport GenerationOrganizational SkillsAttention to DetailExperience Studying Abroad

ATS Keywords

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Applicant Tracking System Keywords

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Hard Skills

Data ManagementReport GenerationApplication ProcessingFinancial Process SupportRecord Maintenance

Soft Skills

Organizational SkillsAttention to Detail

Tools & Technologies

SpreadsheetsApplication Management System

Certifications & Qualifications

High School Graduate/GEDBachelor’s Degree Preferred

Industry Keywords

Study AbroadUniversity SystemsOperational DataEnrollment DataOffice Administration

About the role

Key responsibilities & impact

Administer Penn Abroad’s study abroad application management system
Support technology requests related to effective system use across teams
Maintain accurate data and ensure adherence to standard practices and procedures
Process registration and application materials for global programs
Share and transfer information across multiple University systems
Maintain student records
Generate recurring and ad hoc reports
Prepare enrollment and operational data reports for Penn Abroad and on- and off-campus partners
Support financial processes and purchasing
Manage shared inboxes
Provide backup coverage for office phones and the reception area
Assist with other office-wide initiatives and assigned duties

Requirements

What you’ll need

High school graduate/GED degree and 5 to 7 years of experience, or equivalent combination of education and experience required
Bachelor’s degree preferred
Strong organizational skills and attention to detail
Proficiency working with databases, spreadsheets, and generating reports strongly preferred
Experience studying or interning abroad strongly preferred
Cover letter and Resume/CV required for consideration
Background checks may be required after a conditional job offer

Benefits

Comp & perks

Comprehensive medical, prescription, behavioral health, dental, vision, and life insurance benefits
Flexible spending accounts for eligible health care and dependent care expenses
Tuition assistance for employees, spouses, and dependent children
Tuition assistance for dependent children at other institutions
Basic, matching, and supplemental retirement plans
Wide variety of investment options through TIAA and Vanguard
Substantial time away from work
Long-term care insurance
Wellness and work-life programs and resources
Professional and personal development resources
Access to University libraries, athletic facilities, arboretum, art galleries, museums, and cultural and recreational activities
Discounts and special services for arts, entertainment, transportation, mortgages, cars, cellular phone plans, movie tickets, and theme parks
Flexible work options and hours
Forgivable home ownership loan for eligible employees
Adoption assistance for qualified expenses, for up to two adoptions in the household