Program Coordinator, Strategic Philanthropy and Partnerships

Penn Information Systems & Computing

Program Coordinator supporting Strategic Partnerships and Parent Engagement at the University of Pennsylvania. Managing administrative activities, project support, and stakeholder communication in a collaborative environment.

Posted 6/17/2026full-timePhiladelphia • Pennsylvania • 🇺🇸 United StatesJuniorMid-Level💰 $24 - $32 per hourWebsite

ATS Keywords

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Applicant Tracking System Keywords

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Hard Skills

project managementattention to detailwritten communicationverbal communicationdatabase maintenancefile managementdocument organizationemail marketingreport preparationpresentation development

Soft Skills

highly motivatedinitiativeindependent workcollaborative workinterpersonal skillsability to manage multiple projectsdeadline-drivenprofessionalismdiscretionaccuracy

Tools & Technologies

Microsoft OfficeWordExcelPowerPointCRM systemsMarketing Cloudperformance metrics dashboardsbriefing materialspartnership materialsevent planning tools

Certifications & Qualifications

Bachelor of Arts

Industry Keywords

strategic partnershipsinstitutional developmentalumni relationsmarketingdonor meetingsengagement activitiesconfidential informationconstituent interactionlogisticscommittee meetings

Tech Stack

Tools & technologies

Cloud

About the role

Key responsibilities & impact

Provide operational and administrative support to the Strategic Partnerships unit
Coordinate internal and external meetings related to strategic partnerships, including preparing agendas, assembling briefing materials, and tracking follow-up actions
Support the development of partnership materials, including proposals, presentations, briefing documents, and reports
Draft and proofread correspondence and other written materials on behalf of the SAVP and Strategic Partnerships team
Maintain and track partnership activity, prepare reports, and assist in maintaining dashboards and performance metrics
Provide general administrative support including file management, database maintenance, and document organization
Support planning and execution of events, donor meetings, and engagement activities related to strategic partnerships
Assist with logistics for Parents Council meetings and support planning for related committee meetings and events.

Requirements

What you’ll need

Bachelor of Arts
2 to 3 years of experience preferably in institutional development, alumni relations, or a marketing-focused environment or equivalent combination of education and experience is required
Highly motivated with excellent project management skills
High comfort with technology
Superior attention to detail in an environment where accuracy and timely completion of tasks is critical to maintaining donor and family satisfaction
Strong written and verbal communication skills
Proficiency in Microsoft Office (Word, Excel, PowerPoint) and familiarity with CRM or database systems
Experience with email marketing platforms such as Marketing Cloud preferred
Ability to manage multiple projects and priorities in a deadline-driven environment
Demonstrated ability to take initiative and work both independently and collaboratively
Strong interpersonal skills and ability to interact effectively with a wide range of constituents, including senior administrators, faculty, donors, parents, and external partners
Experience handling confidential information with professionalism and discretion.

Benefits

Comp & perks

Excellent healthcare and tuition benefits for employees and their families
Generous retirement benefits
Professional development opportunities
Supportive work and family benefits
Wealth of health and wellness programs and resources