Payroll Operations Coordinator

Penn Information Systems & Computing

Payroll Operations Coordinator responsible for payroll processes and compliance at Penn. Managing payroll for weekly and monthly populations with collaborative support to stakeholders.

Posted 6/9/2026full-timePhiladelphia • Pennsylvania • 🇺🇸 United StatesJuniorMid-Level💰 $27 - $28 per hourWebsite

About the role

Key responsibilities & impact

Manages and executes payroll processes for weekly and monthly paid populations
Ensures compliance with hiring practices within the GSE
Supports program and departmental stakeholders
Suggests process improvements
Oversees end-to-end payroll processing for employee populations
Reviews and approves payroll transactions including new hires and terminations
Performs as a key system administrator within Workday
Guides new hires and supervisors through the onboarding process
Maintains compliance across all payroll operations
Supports internal and external audits by maintaining thorough documentation
Serves as the primary point of contact for payroll-related inquiries
Provides support for international employment needs including visa applications
Oversees the onboarding process for Visiting Scholars

Requirements

What you’ll need

A Bachelor's degree and 2-3 years of payroll or financial operations experience, or equivalent combination of education and experience
Strong attention to detail and compliance knowledge
Strong communication and organizational skills
Three to five years of payroll or financial operations experience (preferred)
Experience with Workday (preferred)
Experience in higher education payroll (preferred)
Knowledge of grant-funded payroll processes (preferred)

Benefits

Comp & perks

Comprehensive medical, prescription, behavioral health, dental, vision, and life insurance benefits
Flexible spending accounts to pay for health care and dependent care
Tuition assistance for employees, spouses, and dependent children
Generous retirement plans that include Basic, Matching, and Supplemental options
Substantial time off during the year
Long-term care insurance options
Programs and resources to support health, family, and work-life balance
Professional and personal development resources
Access to University resources and cultural activities
Discounts and special services for faculty and staff
Flexible work hours and options for remote work
Home Ownership Services for eligible employees

ATS Keywords

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Applicant Tracking System Keywords

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Hard Skills & Tools

payroll processingcompliance knowledgefinancial operationsonboarding processgrant-funded payroll processes

Soft Skills

attention to detailcommunication skillsorganizational skills

Certifications

Bachelor's degree