Operations and Events Manager

Penn Information Systems & Computing

Operations and Events Manager at the University of Pennsylvania coordinating administrative and event operations for the Dean's Office. Managing day-to-day operations and overseeing event planning and execution.

Posted 6/5/2026full-timePhiladelphia • Pennsylvania • 🇺🇸 United StatesJuniorMid-Level💰 $58,506 - $70,000 per yearWebsite

About the role

Key responsibilities & impact

Coordinate day-to-day Dean's Office operations, providing backup administrative coverage for the Dean.
Greet and assist visitors to the Dean’s Office.
Manage Dean's Office business processes including vendor contracts and budget tracking.
Provide administrative support to the Chief of Staff.
Draft, format, fact-check, and proofread briefing notes and other materials.
Manage logistics and operations for meetings and coordinate calendars and resources.
Plan and deliver Dean's Office-led events and manage event budgets.
Monitor and triage the Dean's Office inbox and draft routine responses as appropriate.
Perform additional duties as assigned.

Requirements

What you’ll need

A Bachelor's degree and 2-3 years of relevant experience, or equivalent combination of education and experience.
Highly proficient in Microsoft Suite applications.
Exceptional interpersonal and customer service skills.
Capable of building trust by demonstrating competence, discretion, and thoughtfulness.
Capability to manage up with senior colleagues.
Preferred: At least 3 years of relevant experience in project management and administrative support roles in higher education.
Meticulous with strong written and verbal communication skills.
Demonstrate a high level of discretion with confidential information.
Robust problem-solving skills.
Ability to manage multiple tasks in a dynamic environment with flexibility to shifting priorities.

Benefits

Comp & perks

Comprehensive medical, prescription, behavioral health, dental, vision, and life insurance benefits
Flexible spending accounts to pay for eligible health care and dependent care expenses
Exceptional tuition benefits for employees, spouses, and dependent children
Generous retirement plans: Basic, Matching, and Supplemental retirement plans
Substantial amount of time away from work
Long-term care insurance
Wellness and work-life resources
Professional and personal development resources
Access to a wide range of University resources and cultural activities
Discounts and special services for faculty and staff
Flexible work options for better work-life balance
Forgivable loan for eligible employees interested in buying a home in West Philadelphia
Adoption assistance reimbursement for eligible employees

ATS Keywords

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Applicant Tracking System Keywords

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Hard Skills & Tools

budget trackingproject managementadministrative supportevent managementproofreadingfact-checkinglogistics managementcalendar managementvendor contract managementMicrosoft Suite

Soft Skills

interpersonal skillscustomer service skillstrust buildingdiscretionthoughtfulnesscommunication skillsproblem-solving skillsflexibilitymultitaskingcompetence

Certifications

Bachelor's degree