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Administrative Assistant, Gift Planning
Penn Information Systems & ComputingAdministrative Assistant for the Office of Gift Planning at the University of Pennsylvania. Providing administrative support, managing records, and assisting with fundraising-related tasks.
About the role
Key responsibilities & impact- Answer telephone calls courteously and professionally
- Support OGP team with clerical work, including filing, scanning, and entering correspondence
- Assist with travel arrangements and reimbursements for the OGP team
- Support preparation of in-person and virtual events
- Maintain office calendar and schedule meetings
- Work with fundraising and marketing directors on messaging
- Support fundraising directors in planning donor visits and events
- Ensure confidentiality and data integrity in donor database management
- Help maintain the Harrison Society and track goals
- Generate reports and extract data for leads and presentations
Requirements
What you’ll need- High School Grad/GE Degree and 3 to 5 years of experience or equivalent combination of education and experience is required
- Knowledge of higher education and not-for-profit sectors preferred
- Excellent interpersonal, communication, and writing skills
- Strong attention to detail
- Ability to organize and manage multiple projects
- High level of competency with computer software programs including database management, Microsoft office suite, CRM software, and internet research
- Capacity to learn and apply new technologies as needed
- Ability to handle confidential materials with discretion
- Occasional weekend and/or evening work required
Benefits
Comp & perks- Health, Life, and Flexible Spending Accounts: comprehensive medical, prescription, behavioral health, dental, vision, and life insurance benefits
- Exceptional tuition benefits for employees and their families
- Generous retirement plans with a wide variety of investment options
- Substantial time away from work during the year
- Long-Term Care Insurance for faculty and staff and eligible family members
- Wellness and Work-life Resources programs
- Professional and Personal Development resources
- Access to a wide range of University resources and activities
- Discounts and Special Services on various products and services
- Flexible Work Hours to promote work-life balance
- Penn Home Ownership Services for eligible employees
- Adoption Assistance reimbursement for qualified expenses
ATS Keywords
✓ Tailor your resumeApplicant Tracking System Keywords
Tip: use these terms in your resume and cover letter to boost ATS matches.
Hard Skills & Tools
database managementMicrosoft Office SuiteCRM softwaredata extractionreport generation
Soft Skills
interpersonal skillscommunication skillswriting skillsattention to detailorganizational skillsproject managementdiscretion
Certifications
High School DiplomaGED