Financial Administrative Coordinator

Penn Information Systems & Computing

Financial Administrative Coordinator at University of Pennsylvania providing comprehensive financial and administrative support. Responsible for financial transactions, reporting, and compliance with organizational policies.

Posted 5/17/2026full-timePhiladelphia • Pennsylvania • 🇺🇸 United StatesSeniorLead💰 $22 - $30 per hourWebsite

About the role

Key responsibilities & impact

Manage and reconcile procurement card (PCARD) and meeting card transactions
Enter, review, and process expense reimbursements in Concur
Utilize Business Objects or similar reporting tools for financial data
Coordinate purchasing activities including ordering goods and services
Process supplier invoices and payments and assist with onboarding new vendors
Run and distribute monthly financial (BEN) reports
Prepare and process journal entries with appropriate documentation
Collaborate with internal and external stakeholders to support business office operations
Compile faculty correspondence and assist in budget book preparation
Respond to non-technical inquiries and troubleshoot issues

Requirements

What you’ll need

High School Grad/GE Degree
5 to 7 years of experience or equivalent combination of education and experience required

Benefits

Comp & perks

Comprehensive medical, prescription, behavioral health, dental, vision, and life insurance benefits
Flexible spending accounts to pay for eligible health care and dependent care expenses with pre-tax dollars
Exceptional tuition benefits for employees and their families
Generous retirement plans including Basic, Matching, and Supplemental retirement plans
Time away from work for vacations and personal affairs
Long-term care insurance for faculty and staff
Wellness and work-life resources for balanced personal and professional commitments
Professional and personal development opportunities available
Access to a wide range of University resources
Discounts and special services for faculty and staff
Flexible work options for balance between work and personal commitments
Forgivable loan for eligible employees interested in buying a home in West Philadelphia
Reimbursement for eligible employees on expenses related to the legal adoption of a child

ATS Keywords

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Applicant Tracking System Keywords

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Hard Skills & Tools

expense reimbursement processingfinancial reportingjournal entry preparationprocurement card managementinvoice processingvendor onboardingbudget preparation

Soft Skills

collaborationcommunicationtroubleshootingstakeholder management

Certifications

High School DiplomaGED