Assistant Director – Conferences and Events

Penn Information Systems & Computing

Assistant Director of Conferences and Events at University of Pennsylvania organizing and overseeing events for the Law School. Responsibilities include logistical execution and collaboration with academic staff and event partners.

Posted 4/24/2026full-timePhiladelphia • Pennsylvania • 🇺🇸 United StatesLead💰 $66,000 - $90,000 per yearWebsite

About the role

Key responsibilities & impact

Ensure systems for management and logistical execution of events are developed and executed
Handle logistics for multiple events simultaneously
Serve as a knowledge expert in Cvent software
Assist Director with high level Law School events
Ensure coordination of the Penn Carey Law events calendar
Develop reports on events and maintain data sources
Manage logistics for a variety of Law School events
Organize travel and hotel reservations for guests
Develop and implement systems for making hotel block reservations
Staff conferences and symposia; prepare materials and manage reservations
Perform event follow up and collaborate with event partners

Requirements

What you’ll need

B.A. or B.S. required
3 to 5 years of increasing programming responsibility
Portfolio of creative, innovative, exciting work
High technical competence and ability to learn software(s) quickly
Experience with Cvent preferred
Established track record as collaborator in the workplace
Management experience preferred
Demonstrated ability to conceptualize and execute events
Experience working with various constituencies including vendors and caterers
Must be available to work occasional weekends and/or after regular business hours and travel for events as needed

Benefits

Comp & perks

Health insurance
Life insurance
Flexible Spending Accounts
Tuition assistance
Generous retirement plans
Time away from work
Long-Term Care Insurance
Wellness and Work-life Resources
Professional and Personal Development
Discounts and Special Services
Flexible work hours
Home Ownership Services
Adoption Assistance

ATS Keywords

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Applicant Tracking System Keywords

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Hard Skills & Tools

event managementlogistics coordinationreport developmentdata managementhotel block reservationsevent follow upcollaboration

Soft Skills

creativityinnovationcollaborationmanagementcommunication

Certifications

B.A.B.S.