Executive Assistant

PEMCO

Executive Assistant providing high level administrative support at PEMCO, a mutual insurance company. Manages complex calendars and oversees logistics for meetings, projects, and initiatives.

Posted 5/15/2026full-timeSeattle • Washington • 🇺🇸 United StatesSeniorLead💰 $87,406 - $106,830 per yearWebsite

About the role

Key responsibilities & impact

Provide comprehensive administrative support for assigned executives, directors and senior leaders including: providing extensive and proactive calendaring and inbox triage; composing documents, reports, presentations, and complex written correspondence as needed; project coordination; facilitating meeting and event planning and coordination; making travel arrangements; processing expense reconciliation and reporting; managing logistics for meetings, and other clerical duties and operational requests as required.
Ability to handle high-volume of competing requests from 7 executives and ad hoc support to 20 senior leaders
Proactively coordinate executive dynamic and complex calendars, scheduling appointments balancing priorities, internal meeting and external engagements
Exercise considerable organizational judgment and discretion in handling requests for time with executives and directors
Ability to coordinate and provide onsite support for events such as Monthly Executive Business Reviews, Quarterly Performance Reviews, Quarterly Executive Advances and Annual Insurance Industry Day
Ability to coordinate and provide logistical onsite support of approximately 10 ad hoc requests per month for onsite team events
Prepare and manage travel, including detailed itineraries, accommodations, venues, and contingency planning, ensuring all parties are informed and kept abreast of changes
Negotiate corporate travel and venue rates and order support materials for corporate events
Proactively establish and maintain a highly organized information system for correspondence and other records
Independently conduct research and collect background material and data for reports, plans, and correspondence as needed
Anticipate needs and ensure the executive team has background information and resources needed to handle issues and to be prepared for internal/external meetings; manage agendas, timelines, and workflow as requested.
Support and coordinate special projects related to department and company goals, civic organizations, , committees, fund raising, and/or social functions.
Represent executive(s) in interactions both internally and externally; liaise between executives, department leadership, employees, and the community at large.
Understand business priorities and proactively look for ways to improve processes to create efficiency and scale for the company leadership team.
Maintain understanding of the bigger picture while ensuring seamless delivery of detailed and complex administrative support.
Handle confidential information with critical thinking, sound judgment, discretion, and diplomacy.
Conduct research, compile data, create spreadsheets, etc. in support of executive and director work.
May supervise a support assistant.
Demonstrate behaviors consistent with PEMCO's policies, values, code of ethics and business conduct.
Authentically support the PEMCO Brand and constantly are on the lookout for top talent to join us to achieve our Mission to Worry Less and Live More.
Other duties as assigned.

Requirements

What you’ll need

10+ years of experience in an administrative assistant or executive assistant role, with increasing levels of responsibility and/or span of support required
Confidentiality: A high degree of integrity and the ability to exercise discretion in confidential situations is required
Communicator: The ability to communicate clearly and informatively, verbally and in writing, with colleagues, customers, and the community in both technical and non-technical professional language is required
Composure: Remains calm, maintains perspective and responds in a professional timely manner, when faced with tough situations. Demonstrates patience and resilience, is deliberate, leads through ambiguity with compassion during difficult times is required
Organized: Has excellent time management skills and easily manages multiple tasks, activities, and projects is required
Organizational Savvy: Interfaces cross-functionally with both technical depth and business savvy. Understands company goals and objectives; thinks critically about business challenges and resolutions. Demonstrates keen listening and observation skills is required
Basic digital skills: Effectively uses devices for handling, processing, and managing information, transacting while being safe and responsible online. Ability to create, edit and communicate professionally is required
MS Office: Skilled proficiency in Excel, Word, PowerPoint, Outlook is required
Team Player: Is responsive, flexible, and able to succeed in a team-oriented, collaborative environment, building effective working relationships and partnerships with internal partners, customers, and vendors is required
Job specific: Experience using Smartsheet is preferred
Service Passion: Provides excellent service to others and seeks ways to improve that service; ensures the customer experience (internal and external) is a key consideration in policies, procedures, and decision-making
Growth Mindset: Develops abilities through dedication and hard work, views challenges and failures as opportunities to learn and improve skills
Complex Problem Solving: Solves ill-defined, ambiguous problems in complex settings using logic, process, and experience
Agility: Handles risk and uncertainty, shifts gears with ease and speed, copes with and manages change well

Benefits

Comp & perks

covered by employer-paid basic life and accidental death & dismemberment insurance policies as well as long- and short-term disability benefit coverages.
eligible to participate in PEMCO’s 401(k) plan, which includes a generous employer match (2 for 1 on the first 6% employee pre-tax and/or Roth deferral, up to federal maximums).
Vacation accrues at a rate of 10 days for new hires, and increases based on a schedule to a maximum annual accrual of 25 days based on tenure.
Granted four (4) personal days immediately upon hire.
Paid holidays for the eight (8) holidays observed by PEMCO throughout the calendar year.
Granted up to ten (10) days of sick leave immediately upon hire (pro-rated based on hire date and full-time/part-time status), which is approximately 28 hours more per year than the Washington state-required accrual.
In addition, PEMCO provides paid time off for bereavement, jury duty, and employee volunteering in the community.
Flexible Spending Accounts
Education Assistance Program after one year of service
Scholarship program for children of PEMCO employees after one year of service
Employee Assistance Program
Well-being program
Discretionary taxable gifts and gift cards
And other Perks & Benefits including discounts on computer software and hardware, cell phone plans, and rental cars

ATS Keywords

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Applicant Tracking System Keywords

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Hard Skills & Tools

administrative supportcalendaringinbox triageproject coordinationexpense reconciliationtravel managementlogistics coordinationdata compilationresearchevent planning

Soft Skills

communicationorganizational judgmenttime managementcomposureorganizational savvyteam playerservice passiongrowth mindsetcomplex problem solvingagility