Bid Management Specialist

Pearson VUE

Bid Management Specialist leading development of bids for educational materials, collaborating with cross-functional teams to ensure compliance and quality in submissions.

Posted 7/21/2026full-timeRemote • New Jersey • 🇺🇸 United StatesMid-LevelSenior💰 $65,000 - $80,000 per yearWebsite

Core Competencies

Role fit

Core Competencies

Use this summary to align your resume positioning with the role.

Demonstrates expertise in managing the state adoption process, including proposal preparation, project management, and compliance with RFA/RFP requirements. Proficient in collaborating with cross-functional teams to produce high-quality, persuasive proposals that align with specific state government needs.

Highest-signal resume keywords

Project ManagementBids And Proposals ManagementContract ManagementRFA/RFP ProcessesMicrosoft Office Professional

ATS Keywords

Tailor your resume

Applicant Tracking System Keywords

Tip: use these terms in your resume and cover letter to boost ATS matches.

Hard Skills

Proposal PreparationDocument FormattingProofreadingCompliance ManagementProposal Customization

Soft Skills

Attention To DetailOrganizational SkillsWritten CommunicationVerbal CommunicationProblem-Solving

Tools & Technologies

Microsoft ExcelMicrosoft PowerPointMicrosoft WordSharePointAdobe Acrobat Professional

Industry Keywords

State Government AdoptionEducationK-12 Public/Private/Charter SchoolsBid RequirementsProposal Writing Standards

About the role

Key responsibilities & impact

Manage all aspects of the state adoption process from analyzing and communicating bid requirements to stakeholders, conducting meetings, submitting various documents throughout the process, through final bid submissions, and execution of state government adoption contracts.
Prepare comprehensive proposals, ensuring accurate formatting, proofreading, and compliance with submission guidelines.
Customize proposal text, drawing from the proposals team's resources, to align with the specific requirements of each proposal.
Manage the production of both physical and electronic copies of applications/proposals, including hard copies and digital submissions.
Manage project meetings, and communicate project status and other key information, to ensure stakeholder and management input and issue resolution.
Assemble final applications/proposals, adhering to authorizer/client-specific instructions for both hard and soft copies.
Oversee the management of RFA/RFP forms, maintaining a well-organized record of relevant documents and information.
Create and manage tasks/tickets to accurately reflect the status of the application/proposal process.
Research, and maintain understanding of, specific state government adoption and bid requirements for assigned states to attain subject matter expert status.
Collaborate with subject matter experts (SMEs) to customize and finalize pricing details for proposals.
Review and revise application/proposal inputs, collaborating closely with internal teams and management to ensure accuracy and consistency.
Ensure the use of templates to uphold quality standards and streamline the proposal creation process.
Follow established application/proposal writing standards, emphasizing readability, consistency, and tone.
Edit applications/proposals and related documents to ensure completeness and compliance with editorial standards and RFA/RFP requirements.
Ensure that all public applications/proposals are accessible for posting on appropriate platforms.
Develop a deep understanding of the company's key aspects, including curriculum, finance, operations, and data.
Foster open communication with cross-functional teams and leadership members to facilitate collaboration.
Infuse win strategies and themes into proposals and applications to enhance their persuasiveness and competitive edge.
Stay current with Pearson products and services to effectively communicate their value in proposals.
Review and adapt competitive standard language to optimize proposals, RFPs, or state bids for success.
Attend required applicant/bidder meetings, participating virtually or in person, as necessary.

Requirements

What you’ll need

Bachelor’s degree in English, Business, Journalism, Education, Marketing or Communications; advanced degree not required but preferred.
Proven project management, bids and proposals management or contract management experience.
Prior experience managing large, complex government contracts or state textbook adoptions preferred.
Strong attention to detail and organizational skills.
Excellent written and verbal communication skills.
Proficiency in proofreading, formatting, and producing high-quality documents.
Familiarity with RFA/RFP processes and requirements.
Proficiency in Microsoft Office Professional (Excel, PowerPoint, Word), SharePoint, and Adobe Acrobat Professional.
Ability to work collaboratively with cross-functional teams and leadership.
Knowledge of education (K-12 public/private/charter schools).
Adaptability to meet tight deadlines and manage multiple projects simultaneously.
Strong problem-solving skills and a proactive attitude.

Benefits

Comp & perks

This position is eligible to participate in an annual incentive program