Administrative Support Specialist

Pearson VUE

Administrative Support Specialist providing operational support for government relations initiatives across US, UK, and international regions. Managing processes, coordination, and execution to advance key team priorities.

Posted 6/24/2026full-timeRemote • New Jersey • 🇺🇸 United StatesMid-LevelSenior💰 $60,000 - $80,000 per yearWebsite

About the role

Key responsibilities & impact

Supports execution of government relations Objectives and Key Results by coordinating workflows, timelines, and deliverables, helping ensure alignment between day-to-day operations and strategic priorities.
Compiles and maintains reports, updates, and briefing materials to support internal stakeholder awareness of government relations activity, priorities, and impact.
Coordinates engagement between internal teams and external partners to support the successful execution of strategic initiatives and events in the US.
Coordinates meetings, tracks deadlines, and manages calendars for government relations activities, principally in the US but at times extending to Europe, ME, Canada and Asia as necessary.
Creates, maintains, and improves workflows for contracting and invoice management, adapting to local requirements.
Processes contracts and invoices, ensuring accuracy, compliance, and timely delivery.
Supports documentation, reporting, and communication between internal teams and external partners.
Escalates workflow interruptions or process issues promptly to maintain project momentum.

Requirements

What you’ll need

Experience handling confidential information, managing competing priorities, and delivering high-quality service are essential.
Attention to detail, discretion, and effective communication.
Experience in higher level administrative support, with a preference for candidates who have prior experience in state/federal government offices or prior experience supporting government relations functions.
Demonstrated experience of improving processes and workflows.
Being willing to work across multiple regions and time zones when necessary.
Critical thinking with ability to operate independently.
Comfortable deploying commonly-used AI tools effectively to enhance workflows and increase team productivity.

Benefits

Comp & perks

This position is eligible to participate in an annual incentive program

ATS Keywords

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Applicant Tracking System Keywords

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Hard Skills & Tools

contract managementinvoice managementreportingworkflow improvementadministrative supportprocess documentationconfidential information handlingproject management

Soft Skills

attention to detaildiscretioneffective communicationcritical thinkingability to operate independentlymanaging competing prioritieshigh-quality service