Pearl

Enterprise Sales Coordinator

Pearl

full-time

Posted on:

Location Type: Remote

Location: United States

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Job Level

Junior

About the role

  • Provide critical administrative and operational support to the Head of DSO Sales
  • Enable the sales leader to focus on strategic client relationships and revenue growth
  • Plan and execute client events including dinners, receptions, ski trips, and private gatherings
  • Coordinate event logistics: venue selection, catering, invitations, RSVPs, and on-site management
  • Manage event budgets and track expenses against allocated funds
  • Develop and maintain event playbooks for consistent, high-quality execution
  • Capture post-event follow-ups and ensure timely outreach to attendees
  • Draft and send client correspondence, including meeting follow-ups, thank you notes, and outreach emails
  • Prepare personalized communications on behalf of the Head of DSO Sales
  • Maintain client communication logs and ensure timely responses
  • Coordinate multi-stakeholder communications for complex deals
  • Manage the strategic gifting program including selection, procurement, and delivery
  • Track gift budgets and maintain records for compliance purposes
  • Source and curate high-quality, thoughtful gifts appropriate for executive-level clients
  • Manage the Head of DSO Sales calendar, scheduling meetings and protecting focus time
  • Coordinate complex scheduling across multiple time zones and stakeholders
  • Book and manage travel arrangements including flights, hotels, and ground transportation
  • Prepare travel itineraries with meeting details, client background, and logistics
  • Process and reconcile travel expenses in a timely manner
  • Maintain CRM data accuracy and update opportunity records as needed
  • Prepare meeting materials, agendas, and presentation decks
  • Compile sales reports and client activity summaries
  • Coordinate with internal teams (Marketing, Customer Success, Partnerships) on client-related initiatives
  • Manage vendor relationships for events, gifts, and travel

Requirements

  • 1+ years of experience in sales coordination, executive support, or client services
  • Exceptional organizational skills with strong attention to detail
  • Excellent written and verbal communication skills
  • Proficiency in CRM systems (Salesforce/HubSpot), calendar tools, and travel booking platforms
  • Ability to manage multiple priorities in a fast-paced environment
  • Discretion and professionalism when handling confidential client information
  • Proactive problem-solver with a client-service mindset
  • Experience in B2B SaaS, healthcare technology, or dental industry (preferred)
  • Familiarity with enterprise sales cycles and DSO (Dental Support Organization) landscape (preferred)
  • Event planning certification or demonstrated event management experience (preferred)
  • Experience supporting C-level executives (preferred)
Benefits
  • Competitive Benefit and Compensation Offerings
  • Ongoing Training and Development Opportunities
  • Unaccrued, Flexible PTO
  • Remote Work

Applicant Tracking System Keywords

Tip: use these terms in your resume and cover letter to boost ATS matches.

Hard skills
event planningbudget managementCRM data managementtravel coordinationsales reportingclient correspondenceevent logisticsmulti-stakeholder communicationcalendar managementscheduling
Soft skills
organizational skillsattention to detailwritten communicationverbal communicationproblem-solvingclient-service mindsetdiscretionprofessionalismtime managementproactive approach
Certifications
event planning certification