HR & Payroll Specialist

Pearl Meyer

HR & Payroll Specialist handling payroll administration and HRIS reporting in a hybrid role. Supporting onboarding/offboarding processes and ensuring compliance with HR regulations.

Posted 5/20/2026full-timeWellesley • Massachusetts • 🇺🇸 United StatesMid-LevelSenior💰 $75,000 - $85,000 per yearWebsite

About the role

Key responsibilities & impact

Manage payroll administration for the company, including processing bi-weekly non-exempt and exempt payroll, tax profile setup and maintenance, and general payroll and tax recordkeeping.
Ensure accurate and timely processing of payroll updates including new hires, terminations, and changes to pay rates.
Safeguard compliance with federal, state, and local payroll, wage and hour laws and best practices.
Produce scheduled and ad-hoc reports pertaining to payroll in collaboration with Finance.
Follow up with employees who are missing timecard and hour information.
Complete biweekly deduction files for benefit vendors.
Resolve payroll discrepancies and answer employee questions.
Serves as main point of contact for HR-related reports.
Manages HR Analytics and reporting dashboards.
Serve as the systems and process expert for implementations, upgrades, and configuration changes to align with business needs.
Oversees the testing of the system for upgrades, data conversation, and implementation of interfaces with other systems.
Serves as the main point of contact between the Human Resources Department, IT, and the vendor for all HR Technology system issues.
Support the hiring process by scheduling all interviews and maintaining communication with candidates.
Performs administrative duties related to onboarding such as I-9, E-Verify, background checks, and more.
Assist with employee offboarding process.
Maintain updated employee files, ensure organization of the HR drive, and ensure that documents are easily accessed.
Conduct annual employee file and I-9 audits.
Process address and other employee data changes across systems in a timely manner.
Administer employment verification requests.
Work with Accounting to process all monthly HR-related expenses.

Requirements

What you’ll need

Associates or Bachelor's degree in Human Resources, Business Administration, or related field.
Minimum of 3-5 years of experience in Payroll Administration.
Prior experience using BambooHR preferred.
Multi-state payroll processing and administration.
A detail-oriented mindset with a passion for maintaining accurate records and ensuring compliance with HR regulations.
Enthusiasm for fostering a collaborative and inclusive workplace where every individual can thrive.
Must be a team player to create a seamless experience for our employees.
Comfort navigating new and changing technologies and leveraging them to enhance HR processes and efficiencies.

Benefits

Comp & perks

Health and Welfare Benefits: Medical (including prescription coverage), Dental, Vision, Health Savings Account, Commuter Account, Health Care and Dependent Care Flexible Spending Accounts, Group Accident, Group Critical Illness, Life Insurance, AD&D, Group Legal, Identify Theft Protection, Wellbeing Program and Work/Life Resources (including Employee Assistance Program)
Leave Benefits: Paid Holidays, Annual Paid Time Off (includes paid state/local paid leave where required), Short-Term Disability, Long-Term Disability, Other Leaves (e.g., Bereavement, FMLA, ADA, Jury Duty, Military Leave, and Parental and Adoption Leave), Paid Time Off (Washington State only)
Retirement Benefits: Savings Plan (401k)

ATS Keywords

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Applicant Tracking System Keywords

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Hard Skills & Tools

payroll administrationbi-weekly payroll processingtax recordkeepingHR analyticsdata conversionemployee onboardingemployee offboardingemployment verificationmulti-state payroll processingbackground checks

Soft Skills

detail-orientedcollaborativeinclusive workplaceteam playercommunicationproblem-solvingorganizational skillsadaptabilitycustomer serviceinterpersonal skills

Certifications

Associates degreeBachelor's degree in Human ResourcesBachelor's degree in Business Administration