Executive Assistant

Pear Tree.

Executive Assistant providing high-agency support to a client across a growing property services group. Responsible for inbox management, scheduling, document preparation, and leadership support.

Posted 5/13/2026full-timeRemote • 🇵🇭 PhilippinesMid-LevelSenior💰 ₱75,000 - ₱100,000 per monthWebsite

About the role

Key responsibilities & impact

Manage Richard's inbox — triage, filing, prioritisation, and draft replies
Create structure in Richard's calendar: time blocking, meeting coordination, scheduling discipline
Help plan Richard's day and week so priorities are proactively managed, not reactively handled
Ensure important tasks, commitments, and follow-ups are captured and progressed
Assist with travel, bookings, and general executive administration as required
Own open items Richard initiates and drive them through to completion
Pick up tasks after meetings or conversations and convert them into actions
Chase internal inputs required to progress or complete work
Prepare documents, letters, and reports using business data and internal systems
Reduce multi-step, fragmented workflows by helping drive one-touch completion where possible
Coordinate recurring one-on-ones and leadership meetings
Prepare agendas, templates, and discussion prompts in advance
Capture meeting outputs, minutes, and action items
Track ownership and progress of agreed actions
Help establish a more disciplined meeting rhythm across the leadership team
Produce standardised letters and business documentation
Pull reports from internal systems and prepare them in a usable format
Support ad hoc business administration: team coordination, internal documents, project assistance
Assist with client reporting and formatting of recurring outputs
Help improve consistency and structure in internal processes
Update website content in Squarespace
Assist with LinkedIn post drafting and scheduling
Help prepare proposals, property management agreements, and presentation materials
Use AI tools to improve speed and quality of output where appropriate

Requirements

What you’ll need

Proven experience as an Executive Assistant, Operations Coordinator, Senior Administrator, or similar
Strong inbox and calendar management capability
Excellent written communication and document preparation skills
Strong follow-up discipline and task management ability
Experience working with senior leaders or founders
High proficiency in: Microsoft Outlook, SharePoint, Microsoft 365, Xero, and general business reporting/admin systems
Excellent spoken and written English — the role involves regular verbal communication, voice notes, and real-time interaction with Richard
Strong presentation formatting and templating skills — able to produce polished, consistent documents, reports, and slide decks
Experience with MyHR and/or property management systems such as OPM (preferred)
Familiarity with Squarespace and LinkedIn (preferred)
Background in a property, facilities, or service-based business (preferred)
Strong AI literacy — comfortable using tools such as ChatGPT to improve workflows (preferred)

Benefits

Comp & perks

🌐 Worldwide ❌ Jobs You've Hidden ⭐️ Saved Jobs ✅ Applied Jobs ✉️ Email Alerts 👤 Account Pear Tree. Website LinkedIn All Job Openings 1 - 10 employees 🎯 Recruiter 👥 HR Tech 🤝 B2B Recruitment
HR Tech
B2B Pear Tree is a Melbourne‑born offshore recruitment and hiring services company that connects Australian, US, and UK businesses directly with skilled offshore professionals (primarily from the Philippines) without agency markups. They provide end-to-end hiring support — sourcing, screening, skills assessments, video interviews, reference checks — and offer payroll, Employer‑of‑Record, and compliance assistance plus a six‑month replacement guarantee. Pear Tree recruits across IT, sales & marketing, finance, creative, admin and operations roles, emphasizing cost savings, direct pay to talent, and secure onboarding workflows. Executive Assistant Job not on LinkedIn 🔥 0 minutes ago 🇵🇭 Philippines – Remote 💵 ₱75k - ₱100k / month ⏰ Full Time 🟡 Mid-level 🟠 Senior 👨‍💼 Executive Assistant Apply Now Find Hiring Managers Customize resume + cover letter Report problem ☆ Save ☑️ Mark as applied ❌ Hide 📋 Description
Manage Richard's inbox — triage, filing, prioritisation, and draft replies
Create structure in Richard's calendar: time blocking, meeting coordination, scheduling discipline
Help plan Richard's day and week so priorities are proactively managed, not reactively handled
Ensure important tasks, commitments, and follow-ups are captured and progressed
Assist with travel, bookings, and general executive administration as required
Own open items Richard initiates and drive them through to completion
Pick up tasks after meetings or conversations and convert them into actions
Chase internal inputs required to progress or complete work
Prepare documents, letters, and reports using business data and internal systems
Reduce multi-step, fragmented workflows by helping drive one-touch completion where possible
Coordinate recurring one-on-ones and leadership meetings
Prepare agendas, templates, and discussion prompts in advance
Capture meeting outputs, minutes, and action items
Track ownership and progress of agreed actions
Help establish a more disciplined meeting rhythm across the leadership team
Produce standardised letters and business documentation
Pull reports from internal systems and prepare them in a usable format
Support ad hoc business administration: team coordination, internal documents, project assistance
Assist with client reporting and formatting of recurring outputs
Help improve consistency and structure in internal processes
Update website content in Squarespace
Assist with LinkedIn post drafting and scheduling
Help prepare proposals, property management agreements, and presentation materials
Use AI tools to improve speed and quality of output where appropriate 🎯 Requirements
Proven experience as an Executive Assistant, Operations Coordinator, Senior Administrator, or similar
Strong inbox and calendar management capability
Excellent written communication and document preparation skills
Strong follow-up discipline and task management ability
Experience working with senior leaders or founders
High proficiency in: Microsoft Outlook, SharePoint, Microsoft 365, Xero, and general business reporting/admin systems
Excellent spoken and written English — the role involves regular verbal communication, voice notes, and real-time interaction with Richard
Strong presentation formatting and templating skills — able to produce polished, consistent documents, reports, and slide decks
Experience with MyHR and/or property management systems such as OPM (preferred)
Familiarity with Squarespace and LinkedIn (preferred)
Background in a property, facilities, or service-based business (preferred)
Strong AI literacy — comfortable using tools such as ChatGPT to improve workflows (preferred) Apply Now 📊 Check your resume score for this job Improve your chances of getting an interview by checking your resume score before you apply. Check Resume Score Similar Jobs Ophthalmology Medical Billing & AR Virtual Assistant – Athena EMR 🔥 1 hour ago SnappyCX 11 - 50 🤝 B2B ☁️ SaaS Website LinkedIn All Job Openings Medical Billing & AR Virtual Assistant supporting billing operations for a comprehensive ophthalmology practice. Handling insurance claims and managing billing tasks using Athena EMR/EHR remotely. 🇵🇭 Philippines – Remote ⏰ Full Time 🟢 Junior 🟡 Mid-level 👨‍💼 Executive Assistant 🚫👨‍🎓 No degree required Executive Assistant 🔥 3 hours ago Assist World 51 - 200 🎯 Recruiter 🤝 B2B Website LinkedIn All Job Openings Executive Assistant providing high-level administrative and operational support to senior leadership in a healthcare education firm. Requires pharmacy background and experience in executive assistance. 🇵🇭 Philippines – Remote 💵 $1.2k - $1.5k / month ⏰ Full Time 🟡 Mid-level 🟠 Senior 👨‍💼 Executive Assistant Medical Executive Assistant 🔥 4 hours ago Hire Overseas 1 - 10 🤝 B2B 🎯 Recruiter ☁️ SaaS Website LinkedIn All Job Openings Medical Executive Virtual Assistant providing clinical and administrative support for a multi-location healthcare group. Handling patient communication and administrative workflows in a remote setting. 🇵🇭 Philippines – Remote ⏰ Full Time 🟡 Mid-level 🟠 Senior 👨‍💼 Executive Assistant RN Medical Virtual Assistant – Care Management, Patient Coordination 🔥 9 hours ago Winning Assistants LLC 51 - 200 Website LinkedIn All Job Openings RN Medical Virtual Assistant with healthcare organization conducting patient assessments and care coordination. Utilizing AI software for streamlined patient management and documentation. 🇵🇭 Philippines – Remote 💵 $6 - $7 / hour ⏰ Full Time 🟢 Junior 🟡 Mid-level 👨‍💼 Executive Assistant Mental Health Virtual Assistant, Calls, Scheduling, Patient Support 🔥 16 hours ago Winning Assistants LLC 51 - 200 Website LinkedIn All Job Openings Supporting a growing U.S.-based mental health practice by handling calls, scheduling, and patient support. Critical role in managing operations and improving patient experience. 🇵🇭 Philippines – Remote 💵 $5 - $6 / hour ⏰ Full Time 🟡 Mid-level 🟠 Senior 👨‍💼 Executive Assistant View More Executive Assistant Jobs 🌐 Worldwide Built by Lior Neu-ner. I'd love to hear your feedback — Get in touch via DM or support@remoterocketship.com Search Search Jobs by country Search jobs by city Search jobs by job title Search entry-level jobs Search junior-level jobs Search senior-level jobs Search jobs by tech stack Search jobs by contract type Search remote internships Search remote part-time jobs Remote jobs Anywhere in the World Companies Hiring Anywhere in the World Companies Hiring Sales People Anywhere in the World Companies Hiring Software Engineers Anywhere in the World Resources Advice Tips for finding remote jobs Interview questions and answers Resume examples Cover letter examples Post a job Affiliates Privacy policy Terms of service Job board SEO course AI Apply Copilot OpenClaw job finder Jobs by Country Remote jobs anywhere in the world (Worldwide remote jobs) Remote jobs United States Remote jobs Australia Remote jobs Brazil Remote jobs Canada Remote jobs France Remote jobs Ireland Remote jobs Germany Remote jobs Netherlands Remote jobs Spain Remote jobs UK Popular Jobs Remote data analyst jobs Remote customer support jobs Remote executive assistant jobs Remote marketing jobs Remote product designer jobs Remote product manager jobs Remote project manager jobs Remote recruiter jobs Remote sales jobs Remote software engineer jobs Jobs by Type Remote full-time jobs Remote part-time jobs Remote contract jobs Remote internship jobs Remote entry-level jobs Remote jobs with no experience required Remote junior jobs (1-3 years of experience) Digital nomad jobs Remote jobs with no degree required Freelance remote jobs Temporary remote jobs Remote jobs hiring now Stay at home mom jobs

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Hard Skills & Tools

inbox managementcalendar managementdocument preparationtask managementpresentation formattingreportingbusiness administrationAI literacyproperty management systemsgeneral business reporting

Soft Skills

communicationfollow-up disciplineorganizational skillstime managementproactive managementattention to detailteam coordinationleadership supportmeeting facilitationproblem-solving