Conveyancing Paralegal / Conveyancing Assistant – AU Property Law

Pear Tree.

Conveyancing Paralegal/Assistant to manage workflows in Australian residential conveyancing. Collaborating with clients and solicitors to ensure smooth transaction processes.

Posted 5/11/2026full-timeRemote • 🇵🇭 PhilippinesMid-LevelSenior💰 ₱80,000 per monthWebsite

About the role

Key responsibilities & impact

Open and maintain matters in Smokeball and PEXA
Enter and manage client, agent, lender/broker, and solicitor details accurately
Conduct conflict checks and VOI processes
Issue welcome correspondence and costs disclosure documentation
Maintain accurate matter records and key dates throughout the file lifecycle
Save and organise all correspondence and documents within the file system
Upload and review contracts and supporting searches
Assist with reviewing titles, easements, covenants, and planning documentation
Prepare contract review notes and client summary correspondence
Coordinate amendments, negotiations, and special conditions
Monitor finance, pest and building, and cooling-off requirements
Coordinate execution and exchange processes
Liaise with brokers, lenders, agents, and other solicitors throughout the transaction
Manage requisitions, discharge authorities, and settlement requirements
Maintain and update PEXA workspaces accurately and in a timely manner
Prepare settlement figures and adjustment worksheets
Coordinate settlement logistics and monitor settlement completion
Ensure clients and all relevant parties are kept updated throughout the transaction
Finalise registration and title confirmations
Prepare final reporting and invoicing correspondence
Close PEXA workspaces and archive completed files
Ensure all matter documentation is complete and accurately saved
Assist with client follow-up and review requests where appropriate

Requirements

What you’ll need

Previous experience in residential conveyancing or property law support within the Australian market
Strong working knowledge of Smokeball and PEXA — hands-on experience in both platforms is strongly preferred
Excellent file management and organisational skills with a high level of attention to detail
Strong written and verbal English communication skills — confident dealing with clients, agents, brokers, and solicitors professionally and efficiently
Ability to manage competing deadlines across a high-volume matter load without compromising accuracy
Comfortable working within a structured supervisory environment with clear reporting lines and accountability expectations
Able to identify issues early and escalate appropriately without waiting to be prompted
Resilient, direct, and self-sufficient — comfortable in a fast-paced, no-fuss working environment that values accountability and proactive problem-solving
Experience supporting a high-volume conveyancing or property law practice in Australia (nice to have)
Familiarity with Australian title, planning, and search documentation across different states (nice to have)
Experience working with outsourced or remote legal teams in a collaborative capacity (nice to have)
Exposure to regular file review structures and working within a clear supervisory framework (nice to have)
Demonstrated track record of matters progressing efficiently with minimal follow-up required from supervising solicitors (nice to have)

Benefits

Comp & perks

🌐 Worldwide ❌ Jobs You've Hidden ⭐️ Saved Jobs ✅ Applied Jobs ✉️ Email Alerts 👤 Account Pear Tree. Website LinkedIn All Job Openings 1 - 10 employees 🎯 Recruiter 👥 HR Tech 🤝 B2B Recruitment
HR Tech
B2B Pear Tree is a Melbourne‑born offshore recruitment and hiring services company that connects Australian, US, and UK businesses directly with skilled offshore professionals (primarily from the Philippines) without agency markups. They provide end-to-end hiring support — sourcing, screening, skills assessments, video interviews, reference checks — and offer payroll, Employer‑of‑Record, and compliance assistance plus a six‑month replacement guarantee. Pear Tree recruits across IT, sales & marketing, finance, creative, admin and operations roles, emphasizing cost savings, direct pay to talent, and secure onboarding workflows. Conveyancing Paralegal / Conveyancing Assistant – AU Property Law Job not on LinkedIn 🔥 0 minutes ago 🇵🇭 Philippines – Remote 💵 ₱80k / month ⏰ Full Time 🟡 Mid-level 🟠 Senior 💼 Paralegal Apply Now Find Hiring Managers Customize resume + cover letter Report problem ☆ Save ☑️ Mark as applied ❌ Hide 📋 Description
Open and maintain matters in Smokeball and PEXA
Enter and manage client, agent, lender/broker, and solicitor details accurately
Conduct conflict checks and VOI processes
Issue welcome correspondence and costs disclosure documentation
Maintain accurate matter records and key dates throughout the file lifecycle
Save and organise all correspondence and documents within the file system
Upload and review contracts and supporting searches
Assist with reviewing titles, easements, covenants, and planning documentation
Prepare contract review notes and client summary correspondence
Coordinate amendments, negotiations, and special conditions
Monitor finance, pest and building, and cooling-off requirements
Coordinate execution and exchange processes
Liaise with brokers, lenders, agents, and other solicitors throughout the transaction
Manage requisitions, discharge authorities, and settlement requirements
Maintain and update PEXA workspaces accurately and in a timely manner
Prepare settlement figures and adjustment worksheets
Coordinate settlement logistics and monitor settlement completion
Ensure clients and all relevant parties are kept updated throughout the transaction
Finalise registration and title confirmations
Prepare final reporting and invoicing correspondence
Close PEXA workspaces and archive completed files
Ensure all matter documentation is complete and accurately saved
Assist with client follow-up and review requests where appropriate 🎯 Requirements
Previous experience in residential conveyancing or property law support within the Australian market
Strong working knowledge of Smokeball and PEXA — hands-on experience in both platforms is strongly preferred
Excellent file management and organisational skills with a high level of attention to detail
Strong written and verbal English communication skills — confident dealing with clients, agents, brokers, and solicitors professionally and efficiently
Ability to manage competing deadlines across a high-volume matter load without compromising accuracy
Comfortable working within a structured supervisory environment with clear reporting lines and accountability expectations
Able to identify issues early and escalate appropriately without waiting to be prompted
Resilient, direct, and self-sufficient — comfortable in a fast-paced, no-fuss working environment that values accountability and proactive problem-solving
Experience supporting a high-volume conveyancing or property law practice in Australia (nice to have)
Familiarity with Australian title, planning, and search documentation across different states (nice to have)
Experience working with outsourced or remote legal teams in a collaborative capacity (nice to have)
Exposure to regular file review structures and working within a clear supervisory framework (nice to have)
Demonstrated track record of matters progressing efficiently with minimal follow-up required from supervising solicitors (nice to have) Apply Now 📊 Check your resume score for this job Improve your chances of getting an interview by checking your resume score before you apply. Check Resume Score Similar Jobs Paralegal – Civil Litigation 🕒 April 29 OptiNizers 1 - 10 🤝 B2B ☁️ SaaS 👥 HR Tech Website LinkedIn All Job Openings Remote Paralegal supporting a California-based law firm in civil litigation matters. Involves managing legal documents, client communication, and case management while working fully remotely. 🇵🇭 Philippines – Remote ⏰ Full Time 🟡 Mid-level 🟠 Senior 💼 Paralegal Paralegal – Solar Company 🕒 April 1 OnlyExperts 1 - 10 💸 Finance 🎯 Recruiter Website LinkedIn All Job Openings Paralegal supporting a U.S.-based solar company conducting legal research and contract analysis remotely. Requires 3 years of experience and proficiency in legal documentation. 🇵🇭 Philippines – Remote ⏰ Full Time 🟡 Mid-level 🟠 Senior 💼 Paralegal Paralegal 🕒 March 25 Huzzle.com 51 - 200 🎯 Recruiter 👥 HR Tech ☁️ SaaS Website LinkedIn All Job Openings Remote Paralegal supporting high-performing legal teams across international clients. Assisting with legal research, documentation, and compliance within a global context. 🇵🇭 Philippines – Remote 💰 $1.8M Pre Seed Round - Huzzle on 2024-04 ⏰ Full Time 🟢 Junior 🟡 Mid-level 💼 Paralegal Paralegal 🕒 March 6 Outsourcey 201 - 500 🤝 B2B 🛍️ eCommerce Website LinkedIn All Job Openings Paralegal managing residential and commercial conveyancing files at Outsourcey, connecting businesses with dedicated teams in the Philippines. Offering cost-efficient solutions and ensuring smooth transactions. 🇵🇭 Philippines – Remote ⏰ Full Time 🟡 Mid-level 🟠 Senior 💼 Paralegal Paralegal 🕒 October 15, 2025 Remote Raven 11 - 50 👥 HR Tech 🎯 Recruiter 🤝 B2B Website LinkedIn All Job Openings Paralegal handling corporate filings and maintaining compliance. Requires 3 years experience in corporate law, remote work in Philippines. 🇵🇭 Philippines – Remote 💵 $8 / hour ⏰ Full Time 🟡 Mid-level 🟠 Senior 💼 Paralegal View More Paralegal Jobs 🌐 Worldwide Built by Lior Neu-ner. I'd love to hear your feedback — Get in touch via DM or support@remoterocketship.com Search Search Jobs by country Search jobs by city Search jobs by job title Search entry-level jobs Search junior-level jobs Search senior-level jobs Search jobs by tech stack Search jobs by contract type Search remote internships Search remote part-time jobs Remote jobs Anywhere in the World Companies Hiring Anywhere in the World Companies Hiring Sales People Anywhere in the World Companies Hiring Software Engineers Anywhere in the World Resources Advice Tips for finding remote jobs Interview questions and answers Resume examples Cover letter examples Post a job Affiliates Privacy policy Terms of service Job board SEO course AI Apply Copilot OpenClaw job finder Jobs by Country Remote jobs anywhere in the world (Worldwide remote jobs) Remote jobs United States Remote jobs Australia Remote jobs Brazil Remote jobs Canada Remote jobs France Remote jobs Ireland Remote jobs Germany Remote jobs Netherlands Remote jobs Spain Remote jobs UK Popular Jobs Remote data analyst jobs Remote customer support jobs Remote executive assistant jobs Remote marketing jobs Remote product designer jobs Remote product manager jobs Remote project manager jobs Remote recruiter jobs Remote sales jobs Remote software engineer jobs Jobs by Type Remote full-time jobs Remote part-time jobs Remote contract jobs Remote internship jobs Remote entry-level jobs Remote jobs with no experience required Remote junior jobs (1-3 years of experience) Digital nomad jobs Remote jobs with no degree required Freelance remote jobs Temporary remote jobs Remote jobs hiring now Stay at home mom jobs

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Hard Skills & Tools

residential conveyancingproperty law supportfile managementattention to detailconflict checksVOI processescontract reviewsettlement logisticsadjustment worksheetstitle confirmations

Soft Skills

organisational skillswritten communicationverbal communicationtime managementproblem-solvingresilienceself-sufficiencyprofessionalismaccountabilityattention to detail