Executive Assistant – Construction, Property Development

Pear Tree.

Executive Assistant providing end-to-end administrative support to a construction and property development studio owner. Managing high-volume communications, document organization, and project coordination.

Posted 4/22/2026full-timeRemote • 🇵🇭 PhilippinesMid-LevelSenior💰 ₱75,000 - ₱85,000 per monthWebsite

Tech Stack

Tools & technologies

Cloud

About the role

Key responsibilities & impact

Provide end-to-end executive and project administration support to the Director, with a heavy focus on:
Managing and triaging a high-volume inbox
Owning document management and filing into SharePoint
Communicating confidently with builders, consultants, and other stakeholders in the property development lifecycle.
Own the Director’s inbox:
Triage, prioritise, and respond to emails where appropriate
Draft replies for the Director’s review where needed
Flag and escalate time‑sensitive items
Maintain simple calendar structure:
Block time for “needs review” and “cannot answer” items
Schedule and confirm meetings with stakeholders
File all incoming documents into the correct SharePoint project folders
Maintain consistent naming conventions and version control (e.g. latest plans on top)
Ensure:
Plans, approvals, contracts, finance documents, construction documents, etc.
Are saved in the correct subfolders (feasibility, finance, accounts, construction, approvals, etc.)
Retrieve documents quickly on request (e.g. latest site layout, building contract, survey, town planning report).
Draft and send clear, professional emails to:
Builders and head contractors
Surveyors
Town planners
Architects/drafters
Engineers
Solicitors (re: sale contracts and related docs)
Follow up on outstanding items (plans, approvals, contracts, signatures, variations, etc.).
Summarise key email threads and decisions for the Director.
Maintain simple trackers or logs for each project (key dates, approvals, milestones, key contacts).
Assist with preparation and organisation of documents for:
Development approvals
Building contracts and progress claim support docs
Sales contracts and related correspondence
General admin tasks as required to free up the Director’s time.
A growth mindset is imperative as there will be basic support for future initiatives such as:
Development management services for other developers
Assisting with website content updates and basic social media coordination (if/when launched)
Coordinating with external providers for website and marketing tasks

Requirements

What you’ll need

Experience in, or strong exposure to, property development or construction (preferred).
Familiarity with the typical sequence of a project:
Approvals → building contract → construction → sales/leases
Ability to understand and work with documents such as:
Plans, surveys, engineering reports, town planning docs, contracts.
3+ years in an EA, project admin, or similar role (ideally in construction/property or related fields).
Strong email and calendar management skills.
Confident managing cloud file systems (SharePoint/OneDrive or similar).
Proficient in:
Microsoft 365 (Outlook, Word, Excel, SharePoint)
Basic online tools (Teams/Zoom, PDF tools, etc.).
Excellent written and spoken English.
Able to adopt a clear, direct, professional tone with Australian stakeholders.
Comfortable communicating with senior professionals (builders, solicitors, consultants).
Highly organised, detail‑oriented, and reliable.
Proactive and able to “learn the way the Director works” and anticipate needs.
Comfortable working independently with minimal supervision.
Willing to learn industry specifics and continuously improve.

Benefits

Comp & perks

🌐 Worldwide ❌ Jobs You've Hidden ⭐️ Saved Jobs ✅ Applied Jobs ✉️ Email Alerts 👤 Account Pear Tree. Website LinkedIn All Job Openings 1 - 10 employees 🎯 Recruiter 👥 HR Tech 🤝 B2B Recruitment
HR Tech
B2B Pear Tree is a Melbourne‑born offshore recruitment and hiring services company that connects Australian, US, and UK businesses directly with skilled offshore professionals (primarily from the Philippines) without agency markups. They provide end-to-end hiring support — sourcing, screening, skills assessments, video interviews, reference checks — and offer payroll, Employer‑of‑Record, and compliance assistance plus a six‑month replacement guarantee. Pear Tree recruits across IT, sales & marketing, finance, creative, admin and operations roles, emphasizing cost savings, direct pay to talent, and secure onboarding workflows. Executive Assistant – Construction, Property Development Job not on LinkedIn 🔥 0 minutes ago 🇵🇭 Philippines – Remote 💵 ₱75k - ₱85k / month ⏰ Full Time 🟡 Mid-level 🟠 Senior 👨‍💼 Executive Assistant Apply Now Find Hiring Managers Customize resume for this job Report problem ☆ Save ☑️ Mark as applied ❌ Hide 📋 Description
Provide end-to-end executive and project administration support to the Director, with a heavy focus on:
Managing and triaging a high-volume inbox
Owning document management and filing into SharePoint
Communicating confidently with builders, consultants, and other stakeholders in the property development lifecycle.
Own the Director’s inbox:
Triage, prioritise, and respond to emails where appropriate
Draft replies for the Director’s review where needed
Flag and escalate time‑sensitive items
Maintain simple calendar structure:
Block time for “needs review” and “cannot answer” items
Schedule and confirm meetings with stakeholders
File all incoming documents into the correct SharePoint project folders
Maintain consistent naming conventions and version control (e.g. latest plans on top)
Ensure:
Plans, approvals, contracts, finance documents, construction documents, etc.
Are saved in the correct subfolders (feasibility, finance, accounts, construction, approvals, etc.)
Retrieve documents quickly on request (e.g. latest site layout, building contract, survey, town planning report).
Draft and send clear, professional emails to:
Builders and head contractors
Surveyors
Town planners
Architects/drafters
Engineers
Solicitors (re: sale contracts and related docs)
Follow up on outstanding items (plans, approvals, contracts, signatures, variations, etc.).
Summarise key email threads and decisions for the Director.
Maintain simple trackers or logs for each project (key dates, approvals, milestones, key contacts).
Assist with preparation and organisation of documents for:
Development approvals
Building contracts and progress claim support docs
Sales contracts and related correspondence
General admin tasks as required to free up the Director’s time.
A growth mindset is imperative as there will be basic support for future initiatives such as:
Development management services for other developers
Assisting with website content updates and basic social media coordination (if/when launched)
Coordinating with external providers for website and marketing tasks 🎯 Requirements
Experience in, or strong exposure to, property development or construction (preferred).
Familiarity with the typical sequence of a project:
Approvals → building contract → construction → sales/leases
Ability to understand and work with documents such as:
Plans, surveys, engineering reports, town planning docs, contracts.
3+ years in an EA, project admin, or similar role (ideally in construction/property or related fields).
Strong email and calendar management skills.
Confident managing cloud file systems (SharePoint/OneDrive or similar).
Proficient in:
Microsoft 365 (Outlook, Word, Excel, SharePoint)
Basic online tools (Teams/Zoom, PDF tools, etc.).
Excellent written and spoken English.
Able to adopt a clear, direct, professional tone with Australian stakeholders.
Comfortable communicating with senior professionals (builders, solicitors, consultants).
Highly organised, detail‑oriented, and reliable.
Proactive and able to “learn the way the Director works” and anticipate needs.
Comfortable working independently with minimal supervision.
Willing to learn industry specifics and continuously improve. Apply Now 📊 Check your resume score for this job Improve your chances of getting an interview by checking your resume score before you apply. Check Resume Score Similar Jobs Practice Manager – Executive Assistant 🔥 1 hour ago STAFFVIRTUAL 501 - 1000 🤝 B2B Website LinkedIn All Job Openings Senior Operational Manager for a private mental health practice, managing operations and high-priority administrative tasks. Serving as the owner's right hand with a strong emphasis on client relations and operational efficiency. 🇵🇭 Philippines – Remote ⏰ Full Time 🟡 Mid-level 🟠 Senior 👨‍💼 Executive Assistant Executive Assistant 🔥 12 hours ago Outsourced Staff 51 - 200 🤝 B2B ☁️ SaaS 👥 HR Tech Website LinkedIn All Job Openings Virtual Executive Assistant providing administrative support to the GM in environmental management. Responsibilities include managing schedules, communication, and project tracking. 🇵🇭 Philippines – Remote ⏰ Full Time 🟡 Mid-level 🟠 Senior 👨‍💼 Executive Assistant Executive & Personal Assistant – C-Suite Support 🔥 16 hours ago World Business Lenders, LLC 201 - 500 💸 Finance 🤝 B2B 💳 Fintech Website LinkedIn All Job Openings Executive Assistant managing C-suite operations for World Business Lenders. Handling administrative tasks, scheduling, travel logistics, and personal assistance in a fully remote environment. 🇵🇭 Philippines – Remote ⏰ Full Time 🟡 Mid-level 🟠 Senior 👨‍💼 Executive Assistant Executive Assistant – Talent Coordination 🔥 18 hours ago Hire Overseas 1 - 10 🤝 B2B 🎯 Recruiter ☁️ SaaS Website LinkedIn All Job Openings Executive Assistant handling full-cycle recruiting for a fast-growing AI healthcare startup. Managing candidate flow, interviews, and onboarding processes autonomously and efficiently. 🇵🇭 Philippines – Remote ⏰ Full Time 🟢 Junior 🟡 Mid-level 👨‍💼 Executive Assistant 🚫👨‍🎓 No degree required General Virtual Assistant, AutoCAD Experience 🕒 Yesterday Virtual Assist 11 - 50 🤝 B2B ⚡ Productivity ☁️ SaaS Website LinkedIn All Job Openings Virtual Assistant handling administrative tasks and managing AutoCAD/Revit projects. Collaborating with designers and ensuring project compliance while maintaining organized documentation. 🇵🇭 Philippines – Remote ⏰ Full Time 🟢 Junior 🟡 Mid-level 👨‍💼 Executive Assistant View More Executive Assistant Jobs 🌐 Worldwide Built by Lior Neu-ner. I'd love to hear your feedback — Get in touch via DM or support@remoterocketship.com Search Search Jobs by country Search jobs by city Search jobs by job title Search entry-level jobs Search junior-level jobs Search senior-level jobs Search jobs by tech stack Search jobs by contract type Search remote internships Search remote part-time jobs Remote jobs Anywhere in the World Companies Hiring Anywhere in the World Companies Hiring Sales People Anywhere in the World Companies Hiring Software Engineers Anywhere in the World Resources Advice Tips for finding remote jobs Interview questions and answers Resume examples Cover letter examples Post a job Affiliates Privacy policy Terms of service Job board SEO course AI Apply Copilot OpenClaw job finder Jobs by Country Remote jobs anywhere in the world (Worldwide remote jobs) Remote jobs United States Remote jobs Australia Remote jobs Brazil Remote jobs Canada Remote jobs France Remote jobs Ireland Remote jobs Germany Remote jobs Netherlands Remote jobs Spain Remote jobs UK Popular Jobs Remote data analyst jobs Remote customer support jobs Remote executive assistant jobs Remote marketing jobs Remote product designer jobs Remote product manager jobs Remote project manager jobs Remote recruiter jobs Remote sales jobs Remote software engineer jobs Jobs by Type Remote full-time jobs Remote part-time jobs Remote contract jobs Remote internship jobs Remote entry-level jobs Remote jobs with no experience required Remote junior jobs (1-3 years of experience) Digital nomad jobs Remote jobs with no degree required Freelance remote jobs Temporary remote jobs Remote jobs hiring now Stay at home mom jobs

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Hard Skills & Tools

document managementemail managementcalendar managementproject administrationdrafting professional emailsversion controltracker maintenancedocument preparationproperty developmentconstruction documentation

Soft Skills

communicationorganisationattention to detailproactivityindependencegrowth mindsetreliabilityanticipation of needsprofessional toneconfidence