Operations Specialist – Retirements

PEAK6

Operations Analyst managing retirement account operations for broker-dealers at Apex Fintech Solutions. Ensuring compliance and supporting tax reporting for various retirement products.

Posted 7/9/2026full-timeRemote • 🇺🇸 United StatesJuniorMid-LevelWebsite

Tech Stack

Tools & technologies

SQL

About the role

Key responsibilities & impact

Process and monitor IRA contributions, Roth conversions, rollovers, Required Minimum Distributions (RMDs), and retirement plan distributions across all retirement product types including Traditional, Roth, SEP, and SIMPLE IRAs, 401(k), 403(b), pension, annuity, and HSA/ESA accounts.
Ensure all transactions comply with IRS contribution limits, distribution rules, and eligibility requirements.
Support the preparation, review, and filing of year-end tax forms including Form 1099-R (Distributions) and Form 5498 (IRA Contributions).
Identify and resolve reporting discrepancies, process corrections, and ensure timely and accurate IRS submission through FIRE/IRIS filing systems.
Manage beneficiary designation updates, excess contribution corrections, recharacterizations, and account restriction monitoring.
Ensure all retirement account activities adhere to IRC, ERISA, and FINRA/SEC requirements.
Handle a wide range of customer inquiries and requests related to retirement accounts through email and phone, providing timely and accurate information on contribution limits, distribution options, tax implications, and beneficiary rules to enhance client satisfaction.
Continuously acquire and update knowledge of IRS regulations (Internal Revenue Code), ERISA requirements, and FINRA/SEC guidelines as they apply to retirement account operations, ensuring strict compliance and operational integrity.
Actively participate in initiatives to improve procedures by reducing risks and enhancing operational efficiencies. Provide recommendations and insights that may influence the strategic direction of retirement services operations.

Requirements

What you’ll need

Bachelor's Degree in Finance, Economics, Business Administration, Accounting, or a related field.
Proven track record in retirement plan administration, brokerage operations, or financial services operations is essential.
Obtain a passing score on the Securities Industry Essentials® (SIE®) Exam within your first 90 days.
Comfortable working U.S. hours (night shift) in a remote environment.
Minimum of 2 years in retirement account operations, brokerage operations, or financial services operations preferred.
Proficiency in Microsoft Office, particularly Excel.
Knowledge of SQL and data organization and Claude AI is highly desirable.
Familiarity with IRS rules governing retirement accounts (contribution limits, RMD calculations, Roth conversion rules, early distribution penalties), ERISA compliance requirements, and FINRA/SEC guidelines affecting brokerage operations.

Benefits

Comp & perks

healthcare benefits (medical, dental and vision, EAP)
competitive PTO
401k match
parental leave
HSA contribution match
paid subscription to the Calm app
generous external learning and tuition reimbursement benefits

ATS Keywords

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Applicant Tracking System Keywords

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Hard Skills & Tools

IRA Contributions ProcessingRoth ConversionsRequired Minimum Distributions (RMDs)Tax Form PreparationReporting Discrepancy ResolutionBeneficiary Designation ManagementSQL KnowledgeData OrganizationOperational Efficiency ImprovementFinancial Regulations Knowledge

Soft Skills

Customer ServiceCommunicationProblem SolvingAttention to DetailAdaptability

Certifications

Securities Industry Essentials® (SIE®) Exam