Executive Assistant – Board Liaison

PCS

Executive Assistant providing administrative support across board governance and executive leadership for nonprofit PCs for People. Managing sensitive materials and ensuring organizational compliance operations.

Posted 5/12/2026full-timeST PAUL • Minnesota • 🇺🇸 United StatesMid-LevelSenior💰 $72,500 - $80,000 per yearWebsite

About the role

Key responsibilities & impact

Schedule and coordinate all board and committee meetings (virtual and in-person).
Prepare and distribute agendas, materials, and meeting packets in collaboration with the CEO and Board Chair.
Record, finalize, and archive meeting minutes accurately and confidentially.
Maintain up-to-date board records, governance documents, and directories.
Support the annual governance calendar, including policy renewals, disclosures, and board evaluations.
Facilitate communication between board members, committees, and executive leadership.
Assist with onboarding of new board members.
Coordinate logistics for annual board retreats and special governance events.
Assist the Executive Team with confidential administrative tasks, including filing, record-keeping, and data entry.
Handle sensitive employee documentation, correspondence, and reports with professionalism and discretion.
Support organizational compliance efforts by assisting with audits, policy updates, and required documentation tracking.
Provide scheduling, correspondence, and logistical support for the Executive Team.
Manage organization wide travel booking.
Support collection of mail and bank deposits.
Assist with the preparation of reports and presentations for executive leadership and board meetings.
Other duties as requested.

Requirements

What you’ll need

5+ years of experience in high-level executive support and/or board administration.
Proven ability to handle highly confidential materials and sensitive information with professionalism and discretion.
Strong understanding of meeting procedures, board governance standards, and/or nonprofit compliance concepts.
Excellent written communication skills and meticulous attention to detail.
Proficiency with Microsoft Office Suite and/or Google Workspace; familiarity with board management platforms is a plus.
Exceptional organization, prioritization, and project coordination abilities.
Strong interpersonal communication skills; comfortable working with board members, executives, and employees.
Ability to work independently and manage multiple priorities within tight deadlines.
Familiarity with nonprofit compliance, bylaws, and corporate policy documentation.

Benefits

Comp & perks

Medical - Choice of Plans
Dental - Choice of Plans
Vision
401k with Match with 100% Vesting
Voluntary Disability Insurance
Voluntary Life Insurance
Flexible PTO & Sick Leave

ATS Keywords

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Applicant Tracking System Keywords

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Hard Skills & Tools

executive supportboard administrationmeeting proceduresboard governance standardsnonprofit compliancerecord-keepingdata entryreport preparationpresentation preparationpolicy documentation

Soft Skills

professionalismdiscretionattention to detailorganizationprioritizationproject coordinationinterpersonal communicationindependencetime managementcommunication