Marketing Administrative Coordinator
PCNA
full-time
Posted on:
Location Type: Hybrid
Location: New Kensington • Pennsylvania • United States
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About the role
- Manage purchase orders and capex submissions for the marketing team
- Manage purchase card for marketing expenses across the team
- Track monthly marketing expenses and reconcile to budget tracker to ensure alignment with approved budgets
- Maintain organized documentation and vendor records for renewals and payments
- Manage logistics for team meetings (hotel, transportation, meeting space, communications)
- Assist with onboarding of new marketing employees
- Manage marketing email groups and ensure access to MarTech platforms
- Order samples as needed for team
- Coordinate event ordering product, signage, and accessories
- Coordinate event shipping and packing of product and booth materials
- Coordinate staff logistics and travel details
- Order and manage branded giveaways and apparel
- Assist with proofing of marketing collateral (flyers, brochures, signage, etc.)
- Prepare and review product and pricing data files to ensure accuracy in marketing materials
Requirements
- 3+ years of experience in marketing coordination, executive assistant, or related role
- Experience managing budgets, expenses, or purchase orders
- Experience managing spreadsheets in Excel
- Bachelor’s degree in Marketing, Business, Communications or related field preferred (or equivalent professional experience)
Benefits
- Comprehensive healthcare and benefits packages!
- Flexible scheduling
- 401k Matching
- Generous Paid Time Off and Paid Holidays
- PCNA Cares Share Fund – donating to teammates in times of need
Applicant Tracking System Keywords
Tip: use these terms in your resume and cover letter to boost ATS matches.
Hard Skills & Tools
budget managementexpense trackingpurchase order managementExcelmarketing collateral proofingevent coordinationvendor managementdata accuracydocumentation organizationMarTech platforms
Soft Skills
organizational skillscommunication skillsteam collaborationlogistics managementattention to detailonboarding assistancetime managementproblem-solvingadaptabilitycustomer service
Certifications
Bachelor’s degree in MarketingBachelor’s degree in BusinessBachelor’s degree in Communications