Administrative Assistant

PCL Construction

Administrative Assistant supporting PCL Construction’s AI Services portfolio in Edmonton. Coordinating executive operations, governance deliverables, meetings, travel, vendors, and Microsoft 365 workflows.

Posted 8/31/2026full-timeEdmonton • 🇨🇦 CanadaJuniorMid-LevelWebsite

Core Competencies

Role fit

Core Competencies

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Demonstrates strong organizational and communication skills while managing administrative tasks for senior leadership in a technology-focused environment. Proficient in Microsoft 365 tools and capable of developing effective stakeholder relationships to support project tracking and workflow management.

Highest-signal resume keywords

Microsoft 365 ProficiencyAdministrative Support ExperienceCommunication SkillsStakeholder Relationship ManagementProject Tracking Tools Experience

ATS Keywords

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Applicant Tracking System Keywords

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Hard Skills

Document Creation and FormattingMeeting CoordinationTravel ArrangementGovernance Milestone TrackingTemplate Development

Soft Skills

Attention to DetailService OrientationDiscretion with Confidential InformationAbility to Manage Competing PrioritiesCalm Under Pressure

Tools & Technologies

SharePointTeamsMicrosoft PlannerAzure DevOpsMicrosoft Copilot

Certifications & Qualifications

Postsecondary Degree in Business AdministrationCertificate in CommunicationsDiploma in Information Technology

Industry Keywords

AI ServicesCorporate ServicesDigital TransformationVendor ManagementExecutive Briefing Materials

Tech Stack

Tools & technologies

Azure

About the role

Key responsibilities & impact

Develop and maintain organized digital filing structures in SharePoint, Teams, and shared drives across the AI Services portfolio.
Manage incoming communications across Teams, email, and phone on behalf of the AI Services Corporate Lead, triaging and routing requests.
Coordinate visitor logistics for vendor meetings, technology partner sessions, and executive briefings, including room setup, A/V readiness, and pre-read distribution.
Create and maintain standard templates and artifacts, including governance forms, status reports, presentation decks, OneNote notebooks, and tracking workbooks.
Organize recurring and ad hoc meetings, leadership reviews, offsites, stand-ups, vendor demonstrations, and enablement sessions, managing agendas, logistics, pre-reads, and follow-up actions.
Arrange travel, accommodations, and itineraries for the AI Services Corporate Lead.
Mentor and coach junior administrative support staff.
Track reporting cadences, governance milestones, and deliverable deadlines, proactively flagging risks and milestones to the Corporate Lead.
Produce and refine executive-quality deliverables in Word, Excel, PowerPoint, SharePoint, Teams, and Planner.
Build and maintain relationships across business units, technology teams, and external vendors.
Support preparation and distribution of board-ready and executive-level briefing materials.
Maintain awareness of the AI Services portfolio, initiatives, and team roster to route inquiries and anticipate scheduling needs.
Manage purchase requisitions, vendor onboarding paperwork, and software/platform license tracking within the AI Services budget.
Embrace continuous improvement, innovation, and service excellence.
Perform other duties as required.

Requirements

What you’ll need

High school diploma.
2-3+ years of experience in an administrative role, preferably supporting senior leadership within a technology, corporate services, or innovation function.
Excellent verbal and written communication skills.
Professional and service- oriented approach internally and externally.
Ability to manage competing priorities across multiple workstreams while maintaining attention to detail.
Ability to act with discretion when handling confidential and privileged information, including vendor evaluations, strategic roadmaps, and governance deliberations.
Ability to effectively handle difficult calls and situations.
Ability to remain calm under pressure.
Ability to anticipate needs and adapt to various leadership and work styles in a fast-evolving environment.
Ability to develop and maintain effective stakeholder relationships.
Ability to create, edit, proofread, and format documents/presentations.
Intermediate proficiency in the Microsoft 365 suite, including Word, Outlook, PowerPoint, Excel, Teams, SharePoint Online, and Planner.
Comfort working in a technology-focused environment; curiosity about AI, data, and digital transformation concepts is valued over prior technical expertise.
Demonstrated ability to support senior or executive-level leadership with minimal supervision.
Experience with or willingness to learn project tracking and workflow tools such as Azure DevOps (Boards), Microsoft Planner, or similar platforms.
Postsecondary degree, diploma, or certificate in business administration, communications, information technology, or a related discipline considered an asset.
Experience with Microsoft Copilot, Cowork or AI assisted productivity tools is an asset.

Benefits

Comp & perks

Employee ownership opportunities that build long-term value
Annual discretionary performance bonuses
RRSP, TFSA, Pension Contribution Options
Flexible medical, dental and vision benefits
Prescription drug coverage and virtual care services
Life, AD&D and disability insurance
Paid parental leave and family care support
Health and lifestyle spending account options
Mental health and wellness support, including Employee Assistance Programs
Career growth pathways, leadership development and mentorship programs
Access to world-class training through PCL's College of Construction and professional development courses
Ongoing opportunities to learn new skills, explore different roles and grow your career across sectors and regions