Administrative Assistant

PCL Construction

Administrative Assistant supporting day-to-day operations at PCL Constructors Canada. Managing administrative tasks and fostering stakeholder relationships in a construction environment.

Posted 7/1/2026full-timeOakville • 🇨🇦 CanadaMid-LevelSenior💰 CA$63,000 - CA$81,000 per yearWebsite

Core Competencies

Role fit

Core Competencies

Use this summary to align your resume positioning with the role.

Demonstrates strong administrative support capabilities, including document management, stakeholder relationship development, and effective communication. Proficient in managing office operations and maintaining confidentiality while handling sensitive information.

Highest-signal resume keywords

Administrative Support ExperienceDocument ManagementStakeholder Relationship DevelopmentIntermediate Microsoft Office SkillsConfidential Information Handling

ATS Keywords

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Applicant Tracking System Keywords

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Hard Skills

Document EditingProofreadingFormatting PresentationsTravel Itinerary PreparationOffice Supply Management

Soft Skills

Verbal CommunicationWritten CommunicationInterpersonal SkillsAdaptabilityCalm Under Pressure

Tools & Technologies

Microsoft WordMicrosoft OutlookMicrosoft PowerPointMicrosoft ExcelAdobeOneNote

Certifications & Qualifications

High School DiplomaOffice Administration Program Certificate

Industry Keywords

Document ControlOffice Security ManagementMeeting PlanningEvent CoordinationMail Distribution

About the role

Key responsibilities & impact

Supports day-to-day operations by performing administrative tasks for manager, department, or team.
Develops and maintains customer-focused relationships with all stakeholders.
Ensures appropriate document control and compliance through filing, composing, and editing documents and reports for district office.
Manages site and office security pass control.
Assists with planning meetings and events, including arranging for catering, booking locations, and distributing information.
Arranges travel, hotel, and car reservations and preparing travel itinerary.
Orders office supplies for department as requested.
Supports mail distribution and courier requests.
Greets visitors and answering their questions, directing them to meeting rooms, and connecting them with employees.

Requirements

What you’ll need

High school diploma
Associates or bachelor’s degree, diploma or certificate in office administration program considered an asset
3 years of experience as an administrative assistant
Excellent verbal, written and interpersonal communication skills
Ability to prioritize tasks and adapt to change
Ability to act with discretion when handling confidential information
Ability to effectively handle difficult situations and remain calm under pressure
Ability to develop and maintain effective stakeholder relationships
Ability to create, edit, proofread, and format documents/presentations
Intermediate skills in Word, Outlook, PowerPoint, Excel, Adobe, and OneNote.

Benefits

Comp & perks

Employee ownership opportunities that build long-term value
Annual discretionary performance bonuses
RRSP, TFSA, Pension Contribution Options
Flexible medical, dental and vision benefits
Prescription drug coverage and virtual care services
Life, AD&D and disability insurance
Paid parental leave and family care support
Health and lifestyle spending account options
Mental health and wellness support, including Employee Assistance Programs
Career growth pathways, leadership development and mentorship programs
Access to world-class training through PCL's College of Construction and professional development courses
Ongoing opportunities to learn new skills, explore different roles and grow your career across sectors and regions